HR Medical Evaluations / Medical Services

The Illinois State Police is soliciting bids under IFB 26-493ISP-DIREC-B-54501 for HR medical evaluations and medical services, with a non-mandatory pre-submission conference on November 13, 2026 at 9:00 a.m. CT via WebEx and bids due November 23, 2026. The solicitation carries a Business Enterprise Program (BEP) participation goal of 36 percent. A bid without a completed BEP Utilization Plan is non-responsive, and bidders seeking a full or partial waiver must document good-faith efforts through a BEP waiver request reviewed by the Commission on Equity and Inclusion (CEI).

The vendor provides coordinated case management and physician evaluation services for Fit for Duty (FFD) and Independent Medical Evaluation (IME) examinations across various medical specialties. Core services include intake and physician matching, scheduling and administrative coordination, report management and follow-up, FFD and IME examinations, medical record reviews, supplemental reports, and ancillary laboratory testing and imaging. Performance benchmarks require three physician candidates within five to ten business days of an agency request, cost information within five business days of candidate selection, appointments within five business days of physician selection, and completed reports within ten business days of the examination or last testing. The vendor must have at least five years' experience identifying, scheduling, and facilitating physician services. Required insurance includes $1,000,000 per occurrence general commercial liability with a $2,000,000 annual aggregate, $1,000,000 per occurrence auto liability, and workers' compensation as required by law. Subcontracts exceeding $100,000 annually require prior written State approval and Illinois Standard Certifications. Services must be performed in the United States unless otherwise disclosed.

The initial term is five years, with a maximum of ten years including renewals and extensions. Pricing is estimated in total price, and the State will enter the specific maximum before execution. Coordination services are priced firm and fixed. Physician costs are invoiced at actual rates paid plus a flat vendor fee per exam. Laboratory testing, imaging, and interpreter services are billed at cost with no vendor markup and require pre-approval by the ISP Medical Director. Award goes to the lowest priced responsive and responsible bidder. Bids must remain firm for 90 days from opening. The procurement may be partially or totally funded with Federal funds, with the percentage disclosed at award. The Offer form also provides for claiming the Illinois Business Preference, which requires a completed affidavit, and the Domestic Product Preference.