FY26 Commercial Dishwasher Machine Lease Services

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bid (IFB No. HHS0016221) for commercial dishwasher machine lease services at the Richmond State Supported Living Center in Fort Bend County. The procurement seeks comprehensive leasing and maintenance services for specific dishwashing equipment, including 4 Auto-Chlor A5 Conveyor Dish Machines, 5 Auto-Chlor M-95 High Temp Dish Machines, and 5 Auto-Chlor UC Undercounter Dish Machines (or equivalent models). Bidders must demonstrate at least three years of relevant experience and submit comprehensive references and qualifications through Exhibit D. The solicitation requires firm, fixed pricing for a contract period from September 1, 2025, through August 31, 2026, with potential future extensions. Key evaluation criteria include meeting IFB requirements, performance delivery capabilities, and competitive pricing. Critical deadlines include June 9, 2025, for submission of questions, with final bid responses due by June 16, 2025, at 10:30 AM. Bidders must complete multiple documentation requirements, including Solicitation Affirmations, Bidder Reference Forms, and comprehensive operational capability descriptions.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide proof of necessary licenses, insurance, and permits, including workers' compensation, commercial general liability, and professional liability insurance. The historical spend for similar services is $20,700 for the period September 1, 2023, through August 31, 2024, which provides a baseline for potential contract value. Vendors must comply with various state regulations, including E-Verify program participation, anti-discrimination requirements, and specific Texas legislative mandates. The contract will be awarded based on best value to the state, considering factors beyond just price. While no incumbent vendor is specifically named, the solicitation suggests a competitive procurement process open to qualified vendors capable of meeting the comprehensive dishwasher machine leasing and maintenance requirements. Potential bidders must navigate a two-step registration process for the HHS Online Bid Room and ensure full compliance with all specified contractual terms and conditions.