FY26 As-needed Vehicle Repair Services

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bid (IFB No. HHS0016187v1) for as-needed vehicle repair services for the Corpus Christi State Supported Living Center, located in Orange County. The procurement seeks a contractor to provide comprehensive vehicle maintenance and repair services for a diverse fleet of 52 vehicles spanning model years 2006 to 2024, including diagnostics, repairs, and replacements for gasoline, diesel, and ethanol engines, transmissions, brake systems, and electrical systems. Bidders must provide a repair facility within 10 miles of the center and submit detailed pricing information, including standard hourly labor rates for regular, overtime, emergency, and holiday services, along with a percentage markup on parts. The solicitation requires bidders to complete Exhibit A HHS Solicitation Affirmations, Exhibit C Pricing Sheet, and Exhibit D Bidder Reference Form, demonstrating minimum experience, qualifications, and operational capabilities. Key dates include a question submission deadline of August 1, 2025, with bid responses due by August 11, 2025 at 2:30 PM CST. The anticipated contract start date is September 1, 2025, with an initial one-year term and potential one-year extension, and the contract will be awarded based on best value considering both price and performance requirements.

The procurement does not explicitly mention specific set-aside designations or restrictions on respondent types. Bidders must provide three verifiable references for similar contracts within the last seven years and demonstrate organizational capacity, including the number of full-time and part-time employees, operational geographic limits, and industry certifications. The historical spend for similar services is approximately $30,000 for the period September 1, 2024 through May 14, 2025, suggesting a modest budget range for the contract. Vendors must comply with extensive state-specific regulations, including public information disclosure, cybersecurity training, employment restrictions, and various legal certifications. The solicitation includes comprehensive requirements for insurance, background checks, and performance monitoring, with the contractor responsible for all repairs, parts, and labor, and required to provide estimates before beginning work. Specific compliance areas include prohibitions on doing business with certain entities, maintenance of appropriate business practices, and adherence to Texas state laws regarding contracting and public funding restrictions.