FY23 Datamation Renewal

The Illinois Secretary of State is seeking to renew a contract with Datamation Imaging Services for on-site hardware maintenance on seven Kodak archive writers. This 12.5-month contract renewal, with the option for up to 24 months of additional renewals, is valued at $48,672. The contract was awarded through a competitive bid process to the lowest responsive and responsible bidder. No information is provided on the number of bidders or unsuccessful bidders. The contract renewal will commence on July 1, 2022 and run through June 30, 2023. The procurement is limited to St. Clair County, Illinois. The contract requires the successful vendor to provide repair and maintenance services for the specified Kodak archive writers. The evaluation criteria for the contract award is not explicitly stated, but the justification presented by the purchasing agency was cited as the basis for the decision.

The contract opportunity does not indicate any set-aside designations or restrictions on the types of organizations that can respond. The current contractor, Datamation Imaging Services, is listed as the incumbent vendor. There is no information provided about any existing infrastructure or technology that requires integration. The $48,672 contract value represents the total award amount for the initial 12.5-month term, but no budget ranges or potential award values for future renewals are specified.