FY21 - IBML ImageTrac Scanner Sftwr & Mtce Svcs w/Sole Source Conditions

The State of Illinois Department of Revenue Procurement Division has issued a Request for Quote (RFQ) for FY21 IBML Scanner and Software Maintenance and Support Services. The selected vendor will be required to provide monthly on-site preventative maintenance, a one-year warranty on all equipment and replacement parts, telephone and email support, and on-site service response within four hours for the Department's IBML high-speed scanners and associated software used for imaging and the Check21 process. The contract term is for Fiscal Year 2021, from July 1, 2020 to June 30, 2021. The vendor must agree to Federal Clause and Assurance requirements related to IRS Publication 1075 regarding the safeguarding of taxpayer information. Responses are due by May 21, 2020, and vendors must submit required certification and disclosure forms, including the Procurement - Forms A packet and Procurement - Form B.

The RFQ does not specify any set-aside designations or restrictions on the types of organizations that can respond. The current contracting environment and any incumbent vendors are also not mentioned. The pricing terms require the contractor to provide their services at a firm, fixed price, but the specific award value or budget range is not detailed in the provided documents. The contract will be funded through the Department's budget, and the selected vendor must be able to seamlessly integrate with the Department's existing scanning and imaging infrastructure.