FY2017-2021 Coal SDFM

The State of Colorado Department of Human Services, Southern District Procurement, issued an Invitation for Bid (IFB) on behalf of Pueblo County for the supply of stoker bituminous coal to serve the Colorado Mental Health Institute at Pueblo and other human services facilities. The procurement seeks free-burning bituminous coal with an estimated annual requirement of approximately 20,000 tons, with daily consumption varying seasonally from 0 to 20 tons during summer months to 0 to 60 tons during winter months depending on the availability and cost of alternate fuel sources such as natural gas. All deliveries must be weighed on a 50-ton truck scale at the Colorado Mental Health Institute at Pueblo, with payment made according to delivered net weight. The coal specifications require a maximum of 12 percent ash, 0.74 percent sulfur, and 14 percent moisture, with a minimum of 11,300 BTU per pound as received and an ash fusion temperature of at least 2,500 degrees Fahrenheit. Vendors must provide a complete proximate coal analysis from a representative recent sample, including ash fusion temperature data, and identify the mine location and source. The contract period is 12 months beginning July 1, 2016, through June 30, 2017, with four one-year renewal options at the State's sole discretion, with bids due on May 16, 2016, at 10:30 a.m. Mountain Time. The State intends to award the contract to a single vendor based on the best overall economic value, considering price, administrative costs, payment terms, delivery conditions, and proximity to user sites, with all pricing quoted on an F.O.B. Destination and Installation basis and prices remaining firm for the initial fiscal year.

Vendors must be registered on Colorado VSS at the time of bid opening and must comply with Colorado insurance requirements, including workers' compensation and general liability with minimum combined single limits of $1,000,000. The solicitation does not identify any set-aside designations or restrictions specific to disadvantaged enterprises, though vendors must comply with all applicable federal and state laws, including employment eligibility verification and debarment certifications. Vendors must provide quantity discount structures for daily bulk deliveries ranging from 250 to 20,000 tons and maintain coal quality throughout contract performance by applying water-soluble chemical treatment to control fugitive particulate dust and submitting monthly proximate analysis reports to the Division of Facilities Management within two weeks of the sample date. Price increases for renewal years are limited to the lesser of the consumer price index for the previous 12 months or 5 percent, unless the vendor provides specific cost documentation supporting higher increases. No incumbent vendor or current contractor is identified in the solicitation documents. The specific award value or budget range is not disclosed in the available procurement documentation.