FY-26 - IDVA RFQ Ice Cream~1.docx
DOCX document 58 KB Posted
- Attached to
- FY-26 IVHQ - Ice Cream Cups
- Solicitation number
- 26-497DVA-QUINC-B-47820
- Issued by
- Adams County, Illinois
About this file
This document is a Request for Quote (RFQ) issued by the Illinois Veterans Home located in Quincy, Illinois, for the procurement of ice cream cups for Fiscal Year 2026. The solicitation seeks 1,000 cases of vanilla, 550 cases of chocolate, and 500 cases of strawberry ice cream cups, with each case containing 48 four-ounce containers. The procurement is for the period from July 1, 2025, to June 30, 2026, with products to be ordered weekly on an as-needed basis to replenish warehouse stock. Quotes must be submitted electronically via email to summer.prenger@illinois.gov or through the BidBuy system, with the submission deadline and specific details listed in the BidBuy platform under bid number 26-497DVA-QUINC-R-265362.
The RFQ specifies that all pricing must include shipping and handling charges, with no price increases permitted during the contract period. Vendors are required to provide their manufacturer name, model, technical specifications, and unit pricing. Delivery is accepted Monday through Friday from 7 am to 3 pm at a facility with a leveling dock. The agency reserves the right to reject all offers and requires that the selected vendor provide all supplies and services at the lowest price. All products must be new and carry a minimum one-year warranty from the date of delivery, and quotes must remain valid for 90 days from submission. The procurement process emphasizes electronic submission and compliance with state agency purchasing guidelines.
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Other files
| File | Type | Posted |
|---|---|---|
| R-265362 - Standard Terms and Conditions v.23.2.pdf | ||
| R-265362 - Standard Illinois Certifications v.23.1.docx | DOCX document |
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Text version
REQUEST FOR QUOTE
QUOTES MUST BE RETURNED BY: DATE AND TIME LISTED IN BIDBUY
| AGENCY |
| Illinois Veterans Home |
| ADDRESS |
| 1707 North 12th Street |
| CITY/STATE/ZIP |
| Quincy, IL 62301 |
| AGENCY CONTACT |
| Summer Prenger |
| PHONE |
| 217-640-2235 |
| summer.prenger@illinois.gov |
| TITLE OF PROJECT |
| FY-26 IVHQ – Ice Cream Cups |
| BIDBUY BID # |
| 26-497DVA-QUINC-R-265362 |
| Item # |
| Agency Specifications and Requirements |
| Qty. |
| 1 |
| Ice Cream Cups, Vanilla (48/4-ounce containers/case) |
1000 cases
| 2 |
| Ice Cream Cups, Chocolate (48/4-ounce containers/case) |
550 cases
| 3 |
| Ice Cream Cups, Strawberry (48/4-ounce containers/case) |
500 cases
Estimated ordered quantity is based on 48/4-ounce containers per case This Procurement is for the Fiscal Year 2026, to begin July 1, 2025 ending June 30, 2026.
Please list brand, part number, case size, and unit price being quoted.
Product will be ordered in case quantity, throughout the Fiscal Year on a weekly basis as needed to replenish warehouse stock. – Not a “one-time purchase”
VENDOR QUOTE
| Item # | |
| Manufacturer Name and Model |
| Technical Specifications |
| QTY |
| UOM |
| Unit Price |
| Extended Price |
TOTAL
VENDOR NAME
VENDOR ADDRESS
VENDOR PHONE
VENDOR EMAIL
VENDOR FEIN #
CONTACT PERSON
DATE:
Notes to Vendor Delivery Information:
This facility is equipped with a leveling dock and can accommodate most delivery trucks.
Deliveries are accepted 7 am-3 pm Monday – Friday (No Holidays)
Warranty: All products will be new and will carry a minimum 1-year warranty from the date of delivery.
The quote must be valid for 90 days from date of submission and include all expenses. All prices must include shipping and handling charges. No price increases will be accepted. We reserve the right to reject all offers and to reject individual offers for failure to meet any requirement. The selected vendor must be able to provide all required supplies and services and offer the lowest price. We reserve the right to cancel up to 72 hours in advance.
“State agencies shall only accept electronic submissions for small purchase procurements via email or BidBuy. Manual submission in paper format shall not be accepted nor considered.” See also CPO 2023.12.
This RFQ document is required to be completed and submitted if vendor chooses to submit a quote via email. Quote submissions must be received prior to the due date and time listed in BidBuy in order to be considered. Email quotes shall be sent to summer.prenger@illinois.gov
If vendor chooses to submit a quote directly in BidBuy, this RFQ document is NOT required to be completed or attached in BidBuy. Pricing will be submitted using the Items Tab in BidBuy.
IL-497-PR-001-RFQ
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