Furniture for remodel 18th Judicial District Douglas County

The State of Colorado Judicial Department, on behalf of the 18th Judicial District in Douglas County, issued a Request for Proposal seeking a single furniture dealer to design, supply, and install comprehensive office and courtroom furniture for a courthouse addition. The procurement encompasses systems furniture (6 stations), laminate offices (2), wood veneer offices (2), four huddle/conference rooms, gallery seating for courtrooms, jury and witness chairs (30 post-base units), attorney/client tables with chairs (4), reporter stations with chairs (2), and all associated ergonomic accessories including keyboard trays and dual monitor arms. Respondents must demonstrate a minimum of five years' experience in commercial office systems furniture with documented successful performance for government and public sector entities, possess financial stability with audited financial statements for the most recently closed fiscal year and two preceding years, and register as vendors with the State of Colorado's Vendor Self Service website. The evaluation criteria emphasize design concept, product offering, value, responsiveness to requirements, and ergonomic features, with price as only one evaluation criterion. A pre-submittal conference and job walk were held on August 11, 2016, at 2:00 PM; written questions were due by August 16, 2016, at 5:00 PM MST; the original proposal deadline of August 23, 2016, was extended to September 7, 2016, at 4:00 PM via addenda; oral interviews and site visits were scheduled for August 30, 2016, if required; and the projected installation date was November 2, 2016.

No set-aside designations or restrictions specific to disadvantaged enterprises are identified in the procurement documentation provided. The solicitation does not reference any incumbent vendors or current contractors. The project specifications indicate that systems or free-standing laminate desk furnishings must utilize standard 110-volt electrical outlets without pigtail connections, with electrical and data outlets positioned under desks, and CAD drawings in .dwg format were made available for download through the Colorado Vendor Self Service website as technical references for bidders. The freight elevator dimensions are specified as 7'8" high by 5'3" wide by 7'4" long, with dock access accommodating 53-foot tractor trailers, and installation is constrained to standard building hours of 7:00 AM to 5:00 PM Monday through Friday with after-hours installation available by request. The total project budget does not exceed $180,000, with all pricing quoted as F.O.B. Destination (Castle Rock, Colorado) including delivery, installation, and all associated costs. Insurance requirements include workers' compensation, commercial general liability with minimum $1,000,000 per occurrence limits, and automobile liability coverage of $1,000,000 combined single limit, with certificates of insurance due within 7 business days of contract execution.