Furnishing and Delivering Groceries, Meats, Cereals, and Paper Products for the Montgomery County Correctional Facility

Montgomery County, Pennsylvania is soliciting competitive bids for the furnishing and delivery of groceries, meats, cereals, and paper products to the Montgomery County Correctional Facility located at 60 Eagleville Road, Eagleville, Pennsylvania. The contract period runs from March 16, 2026 through June 15, 2026, with deliveries to be made on an as-needed basis between 7:00 A.M. and 3:30 P.M., Monday through Friday. Bidders are required to submit bids electronically through the Montgomery County Procurement Portal no later than March 4, 2026, and must include a Cost/Pricing Proposal, Appendix A specifications, a Response Contractor Form if required, and a current W-9 form. All pricing must be submitted on a per-unit basis and quoted F.O.B. destination, with net pricing excluding Federal Excise Taxes and Pennsylvania Sales Taxes from which the County is exempt. Bidders may propose equivalent products if documentation proving equivalency is provided, and are not required to bid on all items; awards may be made on individual line items to the lowest responsible bidder based on factors including delivery time, bidder experience, and past performance. Questions must be submitted at least seven days prior to the bid opening, with only answers posted on the Montgomery County Procurement Portal considered binding, and any submission technical issues must be reported at least thirty minutes before the solicitation closes to be eligible for alternate submission acceptance.

The solicitation documentation does not identify any specific set-aside designations or restrictions limiting responses to particular types of organizations such as disadvantaged enterprises or minority-owned businesses. No incumbent vendors or current contractors are identified in the available procurement materials. The facility is a Co-Stars member and will accept Co-Stars pricing or lower rates, with the applicable Co-Stars contract number listed as 2186, suggesting potential integration with existing cooperative purchasing agreements. Contractors must maintain minimum insurance coverage of $1,000,000 per occurrence for general liability and $2,000,000 aggregate, naming Montgomery County as an additional insured, and must comply with all applicable federal, state, county, and municipal laws along with the County's Standard Terms and Conditions. Payment will be made within thirty days of receipt of invoice following inspection and acceptance by an authorized County representative and approval by the County Controller, with invoicing required separately for each delivery and monthly payment for items delivered in the preceding month. The specific budget or award value for this contract is not disclosed in the available documentation.