5-1-26 Corrections Facility Grocery Bid.doc

Montgomery County Specification #1-26 Montgomery County Correctional Facility Grocery Bid

SCOPE OF THE WORK

INTENT OF SPECIFICATIONS:

1.

It is the intent of these specifications to cover the furnishing and delivering on an as needed basis of groceries, meats and paper products, as specified in the specifications/proposals form to the Montgomery County Correctional Facility, 60 Eagleville Road, Eagleville, Pennsylvania during the period beginning MARCH 16, 2026, TO JUNE 15, 2026.

2.

SPECIFICATIONS

See specifications/proposals form. The Estimated Quantity column represents our estimated usage for the full three-month period.

3.

DELIVERY

Delivery shall be on an as needed basis, F.O.B., Montgomery County Correctional Facility, 60 Eagleville Road, Eagleville Pennsylvania 19403. Orders will normally be placed by the Food Service Manager or Inventory Control Supervisor.

Groceries, meats or paper products ordered for use by the Montgomery County Correctional Facility must be delivered to the loading dock at the side of the Institution between the hours of 7:00 A.M. to 3:30 P.M., Monday through Friday only.

Deliveries are not to be made on the following holidays when the loading dock is closed: New Year's Day, Jan. 1, Martin Luther King, Jan. 19, President's Day, Feb. 16, Memorial Day, May 23, Independence Day July 4, Labor Day, Sept. 7, Columbus Day, Oct. 12, Veterans' Day, Nov. 11, Thanksgiving, Nov. 26, and Christmas Day, Dec. 25. When one of the above holidays falls on a Sunday, it will be observed on the following Monday. A holiday falling on a Saturday will be observed on the Friday before.

4.

PROPOSAL

Bidders are not required to submit a bid on all items described in the specifications. A contract may be awarded to the lowest responsible bidder on an item even if that bidder is the lowest bidder on only one item.

Bidders are required to bid a per unit price for each item on which a bid is submitted.

All prices must be F.O.B. Montgomery County Correctional Facility, 60 Eagleville Road, Eagleville, Pennsylvania.

5.

AWARD

The bid may be awarded to the lowest responsible bidder meeting the specifications. The Board of Inspectors of the Montgomery County Correctional Facility reserves the right to reject any or all bids and to award the contract in such a manner as serves its best interests.

6.

REJECTION OF BID

A bid which is incomplete, obscure, conditioned, or which contains additions not called for or irregularities of any kind may be rejected. A bid which is unsigned shall be rejected.

7.

QUANTITIES

It should be understood and agreed that the quantities listed on the specifications/proposal’s pages are estimates only and may be increased or decreased in accordance with the actual requirements of the Montgomery County Correctional Facility and that the Facility agrees to purchase only the supplies, equipment and materials in such quantities as represent the actual requirements of the Montgomery County Correctional Facility.

8.

EQUIVALENTS

The use of a brand name in the specifications is intended only to indicate that said brand is acceptable to the Montgomery County Correctional Facility and that is the quality which meets the specifications. Bidders bidding brands other than those specified must enter the brand name on the specifications/proposals page and must be prepared to show that the alternate brand is equal to those specified.

9.

MISCELLANEOUS

All of the information and documents requested of this invitation to bid must be returned for any bid to be valid.

10.

INVOICING

Separate invoices must be submitted for each delivery. Payment will be made monthly for items delivered during the preceding month.

11. MEMBER OF CO-STARS

Please be advise that Montgomery County Correctional Facility is a member of Co-Stars and excepts Co-Stars pricing or less. Our Co-Stars contract number is 2186. In case this proposal is accepted, the undersigned is hereby bound to commence and complete all of the work included under his contract in such time and such manner as designated for the various items he has contracted to supply.

12. WARRANTY

Within 180 days after the arrival of the goods at destination, should the quality, specification, or quantity be found not in conformity with the stipulations/specifications of the award the right to claim for replacement with new goods, or for compensation, and all the expenses (such as inspection charges freight for returning the products.)

13. inspection and Rejection Buyer reserves the right to reject and hold, at Seller’s expense and subject to Seller’s disposal instructions, all materials or articles not conforming to drawings and/or specifications and/or samples provided by Buyer. If any of the Goods are found at any time to be defective or otherwise not in conformity with Buyer’s requirements, including any applicable drawings and/or specifications, Buyer may, in addition to such other rights as it may have by contract or by law: (1) reject and return the Goods at Seller’s expense; (2) take such actions as may be required to cure all defects and/or bring the Goods into conformity with all specifications, in which event all costs and expenses thereby incurred by Buyer including material and handling charges to be determined and assessed by Buyer shall be for Seller’s account, (3) withhold total or partial payment and/or (4) require Seller to repair or replace defective or non-conforming goods.

14. MONTGOMERY COUNTY CORRECTIONAL FACILITY RIGHT

The Montgomery County Correctional Facility Board of Inspectors reserves the right to accept or reject any or all bids, or parts thereof, and to award the Contract as is determined to serve the Montgomery County Correctional facility’s best interest.

15. COLLUSION AMONG RESPONDENTS

Multiple responses from an individual, firm, partnership, corporation or association under the same or different names are subject to rejection unless specifically permitted in the solicitation. Reasonable grounds for believing that a Respondent has an interest in more than one response for the work contemplated may result in rejection of all responses in which the Respondent is interested. Any or all responses will be rejected if there is any reason for believing that collusion exists among the Respondents. Participants in such collusion may not be considered in future bids or proposals for the same work. Each Respondent, by submitting a response certifies that it is not a party to any collusion action. Nothing in this section will preclude a firm acting as a subcontractor to be included as a subcontractor for two or more prime contractors submitting a response for the work.

PROTEST

16.

(a) Right to Protest. Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to the Warden. Protests relating to cancellation of invitations for bids or request for proposals and protests relating to the rejection of all bids or proposals are not permitted.

(b) Time for filing. If a protest is submitted by a prospective bidder or prospective offeror, the protest must be filed before bid opening time or proposal receipt date. If a protest is filed ty a bidder or offeror or a prospective contractor, the protest must be filed within seven days after the protesting bidder or offeror or prospective contractor knew or should have known of the facts giving rise to the protest except that in no event may a protest be filed later than seven days after the date the contract was awarded. Date of filing is the date of receipt of protest. Untimely filed protests must be disregarded by the Prison.

(c) Authority to Resolve Protests. The Board of Inspectors, or designee, will have the authority to settle and resolve a protest of an aggrieved bidder, offeror, or contractor, actual or prospective, concerning the solicitation or award of a contract.

(d) Decision. If the protest is not resolved by mutual agreement, the Board of Inspectors will promptly issue a decision in writing. The decision will state the reasons for the action taken. A copy of the decision will be mailed or otherwise furnished immediately to the

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