Furnish Asphalt Products for Public Works Roads and Drainage Division

Orange County, Florida is seeking sealed electronic bids through the OpenGov e-Procurement Platform for Invitation for Bids (IFB) No. Y23-127-MM to furnish asphalt products for the Public Works Roads and Drainage Division. The procurement covers multiple asphalt materials including SP FC-9.5, SP 12.5, SP 9.5, S-III, RS1 Tack, R.A.P. Asphalt Millings, and NTSS-1HM Non-Tracking Tack. Bidders can choose between two lot options: pick-up at the contractor's plant by Orange County crews or delivery to work sites by the contractor. The bid responses are due by 4:00 PM local time on Thursday, February 23, 2023, with an initial contract period of one year and potential for four additional one-year renewals upon mutual agreement. The contract allows for price adjustments based on the Producer Price Index (PPI) at one-year intervals, with a maximum allowable increase of 4% unless authorized by the Procurement Division Manager. Estimated annual quantities vary by material type, with Lot 1 (pick-up) ranging from 200 to 8,000 tons and Lot 2 (delivery) ranging from 200 to 15,000 tons.

The solicitation includes specific requirements for bidders, such as providing a Drug-Free Workplace Form and E-Verification Certification. Orange County has incorporated local preference and minority/women-owned business enterprise (M/WBE) and service-disabled veteran (SDV) bidder preferences into the procurement process. Respondents must ensure their electronic files are in common formats (Microsoft Word, Excel, PowerPoint, or PDF) with scanned documents requiring a minimum resolution of 150 dpi. The county reserves the right to award the contract on an all-or-none basis or lot-by-lot basis to the lowest responsive and responsible bidder. Technical support for the procurement process is available through a chat service, email (support@procurenow.com), and phone support (1-855-680-4747), with assistance available Monday through Friday, 8am to 8pm EST. While specific budget ranges are not explicitly stated, the procurement suggests a significant annual commitment to asphalt product procurement for road and drainage infrastructure maintenance.