Furnish and Install A/V Equipment and Electrical Services

The City of Warren, located in Macomb County, Michigan, is soliciting electronic bids for a comprehensive Audio/Visual (A/V) equipment and electrical services project at the City Hall Library's Special Collections Room. The procurement, identified as ITB-W-1528, requires vendors to submit complete bids electronically through the BidNet (MITN) system by 12:30 PM EST on May 7, 2025, with a public bid opening scheduled for 1:00 PM EST the same day via Zoom. The project involves furnishing and installing a new LG 86" monitor, ScreenBeam 1100 Plus wireless interface, six JBL ceiling tile replacement speakers, and associated electrical infrastructure with full system integration. Bidders must complete a mandatory site inspection by 12:00 PM on May 1, 2025, and can schedule inspections by contacting Stacy Miller. Vendor qualifications include a minimum of five years of established business experience, three references from similar projects completed within the last two years, and compliance with E-Verify, safety standards, and non-discrimination policies. The City will evaluate bids based on various factors including price, vendor qualifications, references, and overall best public interest.

The solicitation does not specify explicit set-aside designations for disadvantaged enterprises. Brand new equipment is required, with no substitutes or used/refurbished items permitted. The pricing structure includes a lump sum for A/V work and electrical work, plus a $2,000 contingency allowance. Contractors must provide a minimum one-year warranty on all materials, labor, and workmanship. Payment terms are established at 45 days, and the total project scope involves a 218 square foot meeting room renovation that includes installing new moveable wall partitions, updating A/V components, and making necessary electrical and lighting modifications. The project must adhere to the 2021 Michigan Building Code, 2023 National Electric Code, and 2010 ADA Standards for Accessible Design. While a specific budget range is not explicitly stated, the comprehensive specifications and contingency allowance suggest a project value likely in the mid-five-figure range, with potential for additional costs based on final equipment selections and installation complexity.