Fuel Management System RFP VT20-004

Valley Transit, a public transportation authority in Wisconsin, has issued Request for Proposals (RFP) VT20-004 seeking qualified firms to supply and install a comprehensive Fuel Management System (FMS). The procurement specifically requires integrating the new FMS with Valley Transit's existing fuel dispensers and TransitFleet maintenance software. Potential contractors must provide all necessary labor, materials, tools, and equipment to fully complete the project, with strict prohibitions on subcontracting without prior written consent. The RFP was released on June 12, 2020, with a proposal submission deadline of July 8, 2020, and included a structured timeline for written questions (accepted through June 26, 2020) and potential vendor interviews and demonstrations scheduled for July 15-22, 2020. Evaluation criteria emphasize comprehensive system integration, technical capabilities, and compliance with regulatory requirements, including OSHA safety standards, Wisconsin Department of Transportation regulations, and Federal Transit Administration guidelines.

The procurement does not explicitly indicate specific set-aside designations for disadvantaged enterprises. Contractors must maintain comprehensive insurance coverage, including $1,000,000 in Commercial General Liability, $1,000,000 in Automobile Liability, and $2,000,000 in Umbrella Liability, with the City of Appleton named as an additional insured. While the RFP does not specify a precise budget range, it requires vendors to submit detailed pricing for the complete FMS implementation. The contract allows Valley Transit to terminate services with 30 days' written notice, with vendors receiving payment only for completed work. Existing infrastructure includes current fuel dispensers and TransitFleet maintenance software, which the new FMS must seamlessly integrate. The anticipated contract award is scheduled for July 29, 2020, with service commencement expected on July 30, 2020.