RFP - Fuel Management System.pdf

Valley Transit Request for Proposals

FUEL MANAGEMENT SYSTEM

Valley Transit Page i

APPENDIX 3 – GENERAL REQUIREMENTS

Valley Transit Page 2

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

https://myvalleytransit.com/business/ mailto:debra.ebben@appleton.org

Valley Transit Page 3

Valley Transit Page 4

Valley Transit Page 5

Valley Transit Page 6

Valley Transit Page 7

Valley Transit Page 8

RFP Issued June 12, 2020

Last day for submitting written questions June 26, 2020

Email addenda to proposers, which includes answers to all questions submitted, supplements and/or revisions to RFP

July 1, 2020

Proposal submittal deadline July 8, 2020

Interview/Demo (if needed) July 15 - 22, 2020

Contract awarded July 29, 2020

Contract start date July 30, 2020

Valley Transit Page 9

1.

2.

Valley Transit Page 10

3.

4.

Valley Transit Page 11

Valley Transit Page 12

Valley Transit Page 13

Valley Transit Page 14

Valley Transit Page 15

Valley Transit Page 16

Valley Transit Page 17

Valley Transit Page 18

Valley Transit Page 19 http://www.fta.dot.gov/funding/apply/grants_financing_3162.html

Valley Transit Page 20 http://www.fta.dot.gov/laws/circulars/publications_4063.html

Valley Transit Page 21

Valley Transit Page 22

IR 1.1 – Large Exposure: $2M Umbrella Contractor’s Insurance with Bond and Property

The contract or purchase order is not considered approved and the Contractor shall not commence work until proof of the required insurance has been provided to the applicable department for the City of Appleton.

It is hereby agreed and understood that the insurance required by the City of Appleton is primary coverage and any insurance or self-insurance maintained by the City of Appleton, its officers, Council members, agents, employees or authorized volunteers will not contribute to a loss. All insurance shall be in full force prior to commencing work and remain in force until the entire job is completed or the length of time specified in the contract or listed below, whichever is longer.

1. INSURANCE REQUIREMENTS FOR CONTRACTOR

Commercial General Liability coverage at least as broad as Insurance Services Office (ISO) Commercial General Liability Form, including coverage for products liability, completed operations, contractual liability, and explosion, collapse, underground coverage with the following minimum limits and coverage:

• Each occurrence limit ................................................................................... $1,000,000

• Personal and advertising injury limit ............................................................. $1,000,000

• General aggregate limit (other than products/completed operations per project ................................................................................... $2,000,000

• Products/Completed Operations aggregate .................................................. $2,000,000 NOTE: coverage must be carried for two years after acceptance of completed work

• Fire damage limit – any one fire .......................................................................... $50,000

• Medical expense limit – per person ...................................................................... $5,000

Automobile Liability coverage at least as broad as Insurance Services Office Business Automobile Form with $1,000,000 minimum limits combined single limit per accident for bodily injury and property damage, provided on a Symbol #1 - “Any Auto” basis.

Workers’ Compensation as required by the State of Wisconsin and employer’s liability insurance with sufficient limits to meet underlying umbrella liability insurance requirements. If applicable for the work, coverage must include Maritime (Jones Act) or Longshoremen’s and Harbor Workers Act coverage.

Umbrella Liability coverage at least as broad as the underlying Commercial General Liability, Watercraft Liability (if required), Automobile Liability and Employers Liability:

• Minimum limit each occurrence ..................................................................... $2,000,000

• Aggregate...................................................................................................... $2,000,000

• Maximum self-insured retention.......................................................................... $10,000

2. APPLICABLE TO CONTRACTORS/SUBCONTRACTORS/SUB-SUB CONTRACTORS

• Builder’s Risk/Installation Floater/Contractor’s Equipment or Property: The Contractors are responsible for loss and coverage for these exposures. The City of Appleton will not assume responsibility for loss, including loss of use, or damage to property, materials, tools, equipment and items of a similar nature which are being used in the work being performed by the Contractor or its subcontractors or are to be built, installed or erected by the Contractor or subcontractors.

• Primary and Non-Contributory requirement: All insurance must be primary and noncontributory to any insurance or self-insurance carried by the City of Appleton.

Valley Transit Page 23

• Acceptability of Insurers: Insurance is to be placed with insurers who have an A.M. Best rating of no less than A- and a Financial Size Category of no less than Class VI, and who are authorized as an admitted insurance company in the State of Wisconsin.

• Additional Insured Requirements: The City of Appleton, and its officers, Council members, agents, employees and authorized volunteers must be named as additional insureds on all liability policies for liability arising out of the project. On the Commercial General Liability Policy, the additional insured coverage must be ISO form CG 20 10 07 04 and also include Products-Completed Operations equivalent to ISO form CG 20 37 07 04 or their equivalents for a minimum of 2 years after acceptance of work. This does not apply to Workers Compensation Policies.

• Certificates of Insurance acceptable to the City of Appleton shall be submitted prior to commencement of the work and shall contain a provision that coverage afforded under the policies will not be canceled or non-renewed until at least 30 days’ prior written notice has been given to the City of Appleton. In addition, form CG 20 10 07 04 for ongoing work exposure and form CG 20 37 07 04 for products-completed operations exposure or its equivalent must also be provided.

3. INSURANCE REQUIREMENTS FOR SUBCONTRACTOR

All subcontractors shall be required to obtain Commercial General Liability (Watercraft liability if applicable), Automobile Liability, Workers’ Compensation and Employers Liability, (Aircraft liability if applicable) insurance as broad and with the same limits as required per Contractor insurance requirements in Section 1.

Valley Transit Page 24

APPENDIX 3 – GENERAL REQUIREMENTS

The following requirements and conditions shall be considered an essential part of the specifications and proposal. Quotations will be submitted in accordance with the requirements of the following terms and conditions and technical specifications.

• All Vendors must conform to the final approved specifications as are included in the proposal documents.

• Contractors must have a quality assurance program in place and shall be prepared to provide documentation of such if so requested by Valley Transit.

• Valley Transit is exempt from the payment of Federal, State, and local taxes.

Taxes must not be included in proposal prices. Valley Transit will furnish necessary exemption certificates upon request.

• The price quoted in any proposal shall include all terms of items of labor, material, tools, equipment, and other costs necessary to fully complete the contract.

• Contractor agrees not to subcontract for any of the services it is obligated to perform under this proposal without the advance written consent of Valley Transit.

• Valley Transit shall not in any manner be answerable or accountable for any loss or damage that shall or may happen to the said works, or any part or parts thereof respectively, or for any of the materials or other things used and employed in finishing and completing the same.

• The Contractor shall be responsible for all OSHA safety requirements. Failure of the Provider to follow OSHA requirements may result in a stop work order from Valley Transit until the violation is corrected, or termination of the contract, at Valley Transit’s option. Contractor shall not be entitled to any additional compensation, over the original contract amount, or additional time to complete the project, for any delay resulting from a sanction pursuant to this section.

• The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the performance of the contract. The Contractor shall take all reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to 1) all employees on the project and all other persons who may be affected thereby,

2) all of the work and materials and equipment to be incorporated in the project and 3) other property at the site or adjacent thereto. The Contractor shall comply with all applicable laws, ordinances, rules, regulations and orders of any public authority having jurisdiction for the safety of persons or property or to protect them from damage, injury or loss. All damage or loss to any property caused in whole or in part by the Contractor or any subcontractor or anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable, shall be remedied by the Provider.

• Quality of Materials and Workmanship: All materials will be of good quality. Except as to any supplies and components which the specification schedule specifically provides need not be new, the Contractor represents that the supplies and

Valley Transit Page 25 components to be provided under this contract are new (not used or reconditioned, and not of such age or so deteriorated as to impair their usefulness or safety). If at any time during the performance of this contract, the Contractor believes that furnishing of supplies or components that are not new is necessary or desirable, he/she shall notify Valley Transit in writing, including the reasons. Valley Transit will authorize the use of such supplies if deemed desirable with an appropriate price adjustment. Workmanship quality will be sufficient to assure compliance with technical specifications.

• Communications: Communications in connection with this contract shall be in writing and shall be delivered personally or by fax; or by email; or by regular, registered, or certified mail addressed to the officer(s) or employee(s) of Valley Transit and of the Provider designated to receive such communications.

Telephone calls may be used to expedite communications but shall not be official communication unless confirmed in writing.

• Official Receipt - Communications shall be considered received at the time actually received by the addressee or designated agent.

• This proposal shall at all times be subject to the rules and regulations of the Wisconsin Department of Transportation (WisDOT) and FTA (Federal Transit Administration) under the provisions of the Federal Transit Act of 1964, as amended.

• Provider agrees to indemnify, defend and hold harmless the City of Appleton and its officers, officials, employees and agents from and against any and all liability, loss, damage expense, costs, including attorney fees arising out of the work performed as described herein, caused in whole or in part by any negligent act or omission of the provider any subcontractor, anyone directly or indirectly employed by any of them or anyone whose acts any of them may be liable, except where caused by the sole negligence or willful misconduct of the City.

• Valley Transit may terminate the resulting contract at any time by a thirty (30) day’s prior to “notice in writing” from the Valley Transit General Manager to the Vendor.

If the City terminates the contract with the Vendor, the Vendor shall be entitled to receive payment for work completed up to the date of notice.