Fuel farm loading rack automatic shutdown systems, PUR/instll

Palm Beach County, Florida, Board of County Commissioners issued Request for Quotation (RFQ) #012622-101/CC for the purchase and installation of Fuel Farm Loading Rack Automatic Shutdown Systems at North County General Aviation Airport. The procurement consists of two line items: Item 1 covers a Jet-A overfill prevention and deadman system for the existing fuel farm loading rack, and Item 2 covers an identical Avgas system. Each system includes three specified components: a Scully ST-15 overfill prevention controller, a Scully SC-6A Sculcon box with plug and thirty-foot coil cord, and a GTP Dura-Deadman with twenty-five-foot cord, with vendors permitted to offer equal products with appropriate documentation. The successful vendor must complete installation within six months after receipt of the purchase order and provide a one-year warranty covering labor and materials from the date of acceptance. Vendors were required to attend a mandatory site inspection on February 15, 2022, at 10:00 a.m. at North County General Aviation Airport, with failure to attend resulting in disqualification. Quotation responses were due on February 25, 2022, at 4:00 p.m. Responses must be submitted on the County response form and include all required certifications, qualifications documentation, and three references demonstrating similar work within the past three years. Evaluation criteria include technical capability, experience with similar automatic shutdown system installations in fuel handling environments, and cost competitiveness, with pricing required on a firm, fixed-price basis with all unit prices remaining firm for ninety days from the opening date.

The solicitation includes Small/Minority/Women-Owned Business Enterprise (S/M/WBE) participation requirements, with corresponding Schedule 1 and Schedule 2 documentation mandatory for vendors claiming S/M/WBE goals. Local preference provisions provide a five percent price decrease for responsive, responsible vendors with a permanent place of business in Palm Beach County. The successful vendor must maintain Commercial General Liability insurance at $5,000,000 per occurrence, Business Auto Liability insurance at $5,000,000 combined single limit, and Workers' Compensation insurance, and is responsible for all labor, materials, equipment, permits, hazardous waste management, and compliance with NFPA 407 standards, OSHA regulations, and all applicable federal, state, and local laws. The RFQ does not identify any incumbent vendors or current contractors. The procurement also requires vendor compliance with criminal history records checks, drug-free workplace certification, and various County ordinances governing procurement and business practices. While no specific budget or award value range is disclosed in the available documentation, funding is provided through the State of Florida's budget allocation for capital improvements and infrastructure safety enhancements.