Ft Morgan Client Purchase-Tractor

The Colorado Department of Labor & Employment, Division of Vocational Rehabilitation (DVR), issued a Documented Quote solicitation for the procurement of a single tractor with adaptive technology and comprehensive attachments for client purchase under the case services program in Fort Morgan, Colorado. The solicitation specified either a Kubota Model B2650HSD or John Deere Model 2025R, or equivalent products meeting or exceeding published specifications. The tractor and all required attachments—including a front loader package with bucket and quick connect, canopy, cruise control, transmission with bucket joystick, mower deck, 5-foot disc, 5-foot blade, food plot seeder, quick hitch, 42-inch pallet forks, tilt steering wheel, and comprehensive warranty—must be delivered FOB Destination with standard payment terms of Net 45. The equipment will be utilized for multiple purposes including vegetable and tree planting, cultivating, lifting, land contouring, fence building, load hauling, material handling, bee swarm removal and hive maintenance, water and power line installation, surveillance camera installation, building construction, cleanup, tree removal, driveway and land leveling, sand and gravel mining, snow clearing, and mowing. Quote submissions were required by Tuesday, December 6, 2016, at 3:00 PM Mountain Time, with an estimated Notice of Award on December 9, 2016. Bidders were required to submit two sealed copies of the pricing sheet, signature page, supporting documentation, a Substitute W-9 form, and an affirmation of purchase order terms and conditions. Evaluation was based primarily on total delivered cost, with past performance also considered, and CDLE identified a strong preference for an authorized service center within 50 miles of Fort Morgan, Colorado, with bidders required to identify the nearest alternative service location if none existed within that radius.

The solicitation did not utilize set-asides or preferences for minority, women-owned, or small business enterprises, though bidders could voluntarily identify as such through the Substitute W-9 form's supplemental self-certification section. Service-Disabled Veteran-Owned Small Businesses could qualify for preference if proper U.S. Department of Veterans Affairs certification was submitted. Reciprocal preference against non-resident bidders was applicable per Colorado Revised Statutes Section 8-19-101. All items bid were required to be new products with newly manufactured components unless otherwise specified, and pricing must remain firm for either 90 days or another specified period with all shipping costs included. The solicitation incorporated standard Colorado Purchase Order Terms and Conditions, including compliance with federal regulations when federal funds are involved, Equal Employment Opportunity requirements, debarment and suspension verification through the System for Award Management, and Byrd Anti-Lobbying Amendment certifications. No specific budget range or award value was disclosed in the solicitation documents, as pricing was to be determined competitively through the documented quote process based on vendor submissions and total delivered cost.