Fresh Eggs - Request for Quote

The Colorado Department of Corrections (CDOC) issued a Documented Quote (DQ) solicitation for the procurement of fresh eggs to supply three correctional facilities: Arkansas Valley Correctional Facility in Crowley, Central Warehouse in Canon City, and Denver Women's Correctional Facility in Denver. The solicitation requires vendors to supply USDA Grade A fresh eggs in brown or white varieties, available in medium or large loose pack format, in cases of either 15 or 30 dozen eggs stamped and dated no more than 17 days prior to delivery and maintained at temperatures not exceeding 45 degrees Fahrenheit. For the week of April 20-26, 2026, the State is requesting 120 cases of 30-dozen eggs (or 240 cases of 15-dozen eggs if vendors quote that pack size), with delivery required to five facilities including Arkansas Valley Correctional Facility (30 cases), Central Warehouse (60 cases), Denver Women's Correctional Facility (30 cases), and two additional facilities with zero cases. All deliveries must be completed on or before April 24, 2026, with pricing submitted on Exhibit D and all proposals due by April 16, 2026 at 1:00 p.m. Mountain Time, with written inquiries due by 10:00 a.m. the same day. Award will be based on price as the primary consideration, along with sample quality and delivery lead time, with award notification estimated for April 16, 2026 at 2:00 p.m. and Purchase Order start date of 3:00 p.m. Pricing must remain firm during the initial term, be all-inclusive with F.O.B. Destination terms covering all shipping costs and surcharges, and may be subject to annual price increases not exceeding 2.5% per fiscal year if mutually agreed upon; vendors may be required to submit samples at their own expense and must obtain prior approval of product brands and nutritional specifications.

Service Disabled Veteran Owned Small Businesses (SDVOSB) certified through appropriate federal agencies and registered in Colorado or maintaining a Colorado office are eligible for a 5% price preference on their quotes. No incumbent vendors or current contractors are identified in the solicitation documents. Vendors must submit all required documentation including a completed Exhibit B (vendor information), Exhibit C (W-9 Form), Exhibit D (price proposal), Exhibit E (vendor disclosure statement), and a Non-Conflict of Interest Affidavit to bidnetdirect.com. Prior to Purchase Order execution, the awarded vendor must provide proof of Good Standing with the Colorado Secretary of State and an insurance certificate meeting specified requirements, including commercial general liability with minimum limits of $1,000,000 per occurrence. All contractor personnel accessing CDOC facilities must complete criminal background checks and consent to search authorizations, and vendors must comply with the Prison Rape Elimination Act (PREA) standards and administrative requirements including restrictions on cell phones, cameras, weapons, and contraband at correctional facilities. The solicitation does not specify a total award value or budget range, as this is a firm fixed-price procurement based on quoted pricing for the specific quantities ordered for the week of April 20-26, 2026, with the contract term extending for the ordered quantities delivered on the specified week following award.