Freezer Compressor Repair

The Colorado Department of Corrections (CDOC) is seeking bids for freezer compressor repair services at the Central Warehouse facility located at 57500 E Highway 50 and Evans Road, Canon City, Colorado 81212. This is a one-time purchase procurement for repair of an EQ1A compressor rack system, Model# TMP233LE-S2D on a Trenton unit cooling Freezers 1, 2, and 3. The scope of work includes diagnosis and repair of two small sections of refrigerant piping where active leaks have been detected above the cooler area, comprehensive system-wide inspection of all accessible piping, joints, valves, and components using electronic detectors, soap solution, or nitrogen trace methods, repair of all identified leaks, pressure testing to verify repair integrity and confirm the system is leak-free, and system recharge with refrigerant supplied by the CDOC. All pricing must be firm, all-inclusive of delivery, shipping, installation, labor, materials, and associated fees, with no additional surcharges or taxes permitted. The written inquiries deadline was May 11, 2026 at 4:00 PM, with responses posted by May 12, 2026; the quote submission deadline was extended to May 23, 2026 at 4:00 PM. A virtual public quote opening will be held, with Notice of Intent to Award estimated for May 26, 2026 and Purchase Order execution estimated for May 30, 2026, with an anticipated start date of May 26, 2026. Award will be made to the responsible bidder whose acceptable quote is most advantageous to the CDOC, with price/cost as the primary consideration and other factors including sample quality and lead time for delivery. Bidders must demonstrate expertise in commercial refrigeration systems and compressor repair technology and may be subject to an annual price increase provision not to exceed 2.5% for each fiscal year if awarded.

Bidders must comply with all standard Colorado state procurement requirements, including submission of a W-9 form, Required Vendor Information (Exhibit B), Statement of Work and Bidder Response (Exhibit A), Contract Performance Outside the US attestation (Exhibit D), Non-Conflict of Interest certification (Exhibit E), and Consent to Search Authorization (Exhibit F). All bidder employees accessing CDOC facilities must complete an Enhanced Criminal Background Investigation, drug testing, and sign a Consent to Search Authorization form, with background check completion required prior to site work. Bidders must demonstrate Colorado Secretary of State Good Standing registration, register in CORE, and provide certificates of insurance prior to Purchase Order execution, with insurance requirements including Commercial General Liability Insurance ($1,000,000 per occurrence/$1,000,000 general aggregate), Workers Compensation Insurance if applicable, and other coverage as required by CDOC policy with A.M. Best ratings of "A" or better. The documentation does not identify any set-asides for disadvantaged enterprises, service-disabled veteran-owned small businesses, or other restricted categories, though bidders are required to disclose if they qualify as Service-Disabled Veteran Owned Small Businesses. No incumbent vendor information, specific budget range, or award value was disclosed in the available solicitation materials. The contract is governed by CDOC Purchase Order Terms and Conditions, which establish comprehensive requirements for compliance with federal and state laws, insurance, intellectual property rights, and information security standards.