Freezer Compressor Repair

The Colorado Department of Corrections (CDOC) is soliciting a Documented Quote (DQ 26-0471) for one-time freezer compressor repair services at its Central Warehouse located at 57500 E Highway 50 and Evans Road in Canon City, Colorado. The procurement seeks a qualified contractor to repair an EQ1A compressor rack system (Trenton, Model#TMP233LE-S2D) that has lost refrigerant charge due to an active leak. The scope of work includes immediate repair of two small sections of refrigerant piping where leaks were identified, comprehensive system-wide diagnosis of all accessible piping, joints, valves, and components using appropriate leak detection methods, repair of all additional leaks identified during diagnosis, a final system-wide pressure test to confirm the system is leak-free, and recharging of the system using refrigerant supplied by the warehouse. Upon completion, the repaired system will cool Freezers 1, 2, and 3. Bidders must submit itemized pricing as a comprehensive quote with all costs included and no additional shipping, surcharges, or taxes to be paid by the government. The procurement timeline includes written inquiries due by May 11, 2026, at 4:00 PM MST, quote submission deadline of May 15, 2026, at 4:00 PM MST, an estimated notice of intent to award on May 18, 2026, and anticipated purchase order execution on May 22, 2026, with an anticipated start date of May 26, 2026. Award will be made to the responsible bidder whose acceptable quote is determined most advantageous to CDOC, with price and cost being the primary consideration, along with secondary factors including sample quality and lead time for delivery. Pricing must remain firm during the initial purchase order term, with potential for annual price increases not to exceed 2.5% per fiscal year if awarded.

The solicitation does not identify specific set-asides for disadvantaged enterprises or restrictions on organization types, though bidders must complete comprehensive disclosure requirements including Service-Disabled Veteran Owned Small Business (SDVOSB) certification if applicable. No incumbent vendors or current contractors are listed in the documentation. Prior to purchase order execution, the awarded bidder must provide proof of good standing with the Colorado Secretary of State and insurance certificates documenting required coverage, including commercial general liability of $1,000,000 per occurrence and aggregate, automobile liability of $1,000,000 combined single limit, and workers' compensation insurance. All contractor personnel must complete a criminal background investigation within 30 days of award notification and sign a Consent to Search Authorization form before accessing CDOC facilities, with compliance required regarding facility security restrictions including prohibitions on cell phones, cameras, tablets, and other contraband items. The documentation does not specify a budget range or award value for this repair service contract. Bidders must ensure all pricing includes shipping and installation costs, and pricing must account for all goods and services on an all-inclusive basis with no additional charges to the government.