1. Exhibit A - Statement of Work, Specifications, Bidder Response.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ 20260000471

1. DESCRIPTION:

The Statement of Work describes the deliverables sought through this DQ and the scope of what the awarded Bidder will be expected to offer through the contract resulting from this DQ. The Statement of Work is intended to provide interested Bidders with sufficient basic information to submit a Quote. It is not intended to limit a proposals context or exclude any relevant or essential data

2. STATEMENT OF WORK/SPECIFICATIONS:

The CDOC warehouse operations is seeking bids for repair of compressor rack at the CDOC central warehouse in Canon City Colorado.

3. SPECIFICATIONS:

The Colorado Department of Corrections (CDOC) on behalf of the CDOC Central Warehouse is seeking a bidder to provide an EQ1A compressor rack system repair and leak diagnosis on a Trenton, Model#TMP233LE-S2D.

A. The scope of work is focused on two phases. First, immediate action is required to repair two small, specific sections of refrigerant piping where an active leak was found above the cooler area. This repair includes providing both skilled labor and necessary materials.

B. Following these localized repairs, a critical pressure test must be conducted. This test serves two purposes: to verify the integrity and tightness of the repaired sections, and to quickly detect any other leaks in the immediate surrounding area.

C. The EQ1A compressor rack system, which cools Freezers 1, 2, and 3, has completely lost its refrigerant charge. Initial leak indications were found in the piping above the coolers and freezers, but a complete, systematic diagnosis of the entire EQ1A system is necessary to confirm system integrity and resolve the issue.

D. The required comprehensive diagnosis procedure must include, at a minimum:

i. A thorough inspection of all accessible piping, joints, valves, and components connected to the EQ1A rack.

ii. System-wide application of appropriate leak detection methods, such as electronic detectors, soap solution, or nitrogen trace.

E. All additional leaks identified during the comprehensive diagnosis, will need to be repaired.

Upon completion of all leak repairs (both initial and subsequent), a final, system-wide pressure test must be conducted. This final test is essential to provide definitive confirmation that the entire EQ1A system is completely leak-free and capable of holding pressure prior to recharging.

F. Following the final pressure test, which must confirm the absence of leaks, the EQ1A compressor rack system will be recharged. The Canon City Central Warehouse of the CDOC will be the sole provider of the necessary refrigerant, which will be supplied to the service provider on-site. Once the recharge is successfully completed, the repair process will conclude, and the system will be returned to operational service to cool Freezers 1, 2, and 3.

4. PRICING

A. The CDOC requests itemized pricing be to be sent as a bidder’s quote.

B. Pricing of all goods will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Bidders should take shipping costs into consideration when submitting a bid response to this solicitation.

C. All pricing shall remain firm during the term of the Purchase Order.

The Remainder of This Page Is Left Intentionally Blank.

5. BIDDER QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER RESPONSE

Bidder name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidders must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit D.

Is the bidder a nonresident bidder from a state that provides a bidding preference to bidders from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 3.A Accessibility Requirement of the DQ. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder must be registered to do business in the state of Colorado. If a bidder is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with the Colorado SOS? YES or NO.

Bidder must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii.v of the DQ (Attachment 1). Any changes must be provided with Bidder’s Bid.

Please confirm YES or NO

Have you spoken with anyone other than the Single Point of Contact listed in this DQ? YES or NO

INFORMATION SOUGHT BIDDER RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidders must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-F and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder Return Exhibit A?

Did Bidder Return Exhibit B?

Did Bidder Return Exhibit C?

Did Bidder Return Exhibit D?

Did Bidder Return Exhibit E?

Did Bidder Return Exhibit F?

Did Bidder Return Attachment 1 with changes?