Fort Florida Road Overlay Project

The City of DeBary, Florida is soliciting competitive bids for the Fort Florida Road Overlay Project (Bid No. 04-18), a municipal infrastructure improvement initiative involving asphalt pavement overlay work. The project encompasses four distinct areas totaling approximately 6,433 linear feet of roadway, including three primary sections of Fort Florida Road and one section of Fort Florida Point Road. Specific project deliverables include mobilization, site preparation, maintenance of traffic control, installation of FDOT Type SP-12.5 Superpave asphalt concrete overlay at 1.5 inches (1,638 tons), FDOT Type SP-9.5 Superpave asphalt concrete overlay at 1.0 inch (85 tons), and permanent pavement markings consisting of 12,500 linear feet of 6-inch white edge lines and 6,433 linear feet of 6-inch yellow center lines. A mandatory pre-bid conference was held on January 12, 2018, and sealed proposals were due by 10:00 AM on January 30, 2018, at City Hall. Bidders were required to submit comprehensive documentation including bid forms, evidence of experience, financial status, bid bonds, and conflict of interest disclosures. Evaluation criteria prioritized the lowest responsible and responsive bidder, with contractors needing to demonstrate technical capabilities, financial stability, and compliance with local licensing and insurance requirements.

The City established a Disadvantaged, Small and Women-owned Business Enterprises Program goal of ten percent for this project, requiring contractors to demonstrate good faith efforts to achieve this target or face potential non-compliance penalties. Bidders were required to disclose all officers and significant stakeholders holding ten percent or more equity in their business. The estimated project cost was $180,000.00, with bidders required to provide a proposal guaranty of at least five percent of the bid amount. Performance and payment bonds must be executed at 100% of the total contract value, and liquidated damages of $500 per calendar day would be assessed for work remaining uncompleted after the contract completion date. The contract includes provisions for potential termination, with the City retaining the right to reject any or all proposals and waive any formalities. Contractors were required to maintain comprehensive insurance coverage, including general liability of $2,000,000, automobile liability of $1,000,000, and workers' compensation at statutory limits, with the City named as an additional insured party.