PROPOSAL_-_BID_BOND_-_Bid_Document.pdf

Fort Florida Road Overlay Project

Bid No. 04-18

P R O P O S A L

The City of DeBary, FL Submitted ______________, 2018

16 Colomba Road

DeBary, FL 32713

Gentlemen:

The undersigned, as Bidder, hereby declares that the only person or persons interested in the Proposal, as principal or principals, is or are named herein and that no other person than herein mentioned has any interest in the Proposal of the Contract to which the work pertains; that this Proposal is made without connection or arrangement with any other person, company, or parties making a bid or proposal and that the Proposal is in all respects fair and made in good faith without collusion or fraud.

The Bidder further declares that it has examined the site of the work and that from personal knowledge and experience, or that it has made sufficient test holes and/or other subsurface investigations to fully satisfy itself that such site is a correct and suitable one for this work and it assumes full responsibility therefore; that it has examined the Drawings and

Specifications for the work and from its own experience or from professional advice that the

Drawings and Specifications are sufficient for the work to be done and it has examined the other Contractual Documents relating thereto, including the Advertisement for Bids, Instructions to Bidders, Proposal, Bid Security or Bid Bond, Contract, separate

Performance and Payment Bonds, General and Special Conditions, Technical Speci-fications, Drawings and has read all addenda prior to the opening of bids, and that it has satisfied itself fully, relative to all matters and conditions with respect to the work to which this Proposal pertains.

The Bidder proposes and agrees, if this Proposal is accepted, to contract with the City of

DeBary, Florida in the form of the contract specified, to furnish all necessary materials, all equipment, all necessary machinery, tools, apparatus, means of transportation, and labor necessary to complete the work specified in the Proposal and the Contract, and called for by the Drawings and Specifications and in the manner specified.

The Bidder agrees that Time is of the Essence for completion of the Work under the

Contract. The Bidder further proposes and agrees to comply in all respects with the time limits as proposed for commencement and for completion of the work as stated in this

Proposal and the Contract Form.

The Bidder further agrees that the deductions for liquidated damages, as stated in the

Contract Form, constitute fixed, agreed, and liquidated damages to reimburse the City for additional costs to the City resulting from the work not being completed within the time limit stated in the Contract Form.

The Bidder further agrees to execute a Contract and, if required, furnish satisfactory separate one hundred percent (100%) Performance and Payment Bonds therefore, within ten (10) consecutive calendar days after written notice being given by the City of the award of the Contract, and the undersigned agrees that in case of failure on its part to execute the said Contract and the Contract Bond within the ten (10) consecutive calendar days after the award of the Contract, the cashier's check or Bid Bond accompanying its bid and the money payable thereon shall be paid to the City of DeBary, Florida as liquidation of damages sustained by the City; otherwise; the check accompanying the Proposal shall be returned to the undersigned after the Contract is signed and the Contract Bond is filed.

The Bidder further agrees to comply with the Disadvantaged, Small and Women owned

Business Enterprises Program goal of 10% as established by the City Council (City of

DeBary, Code of Ordinances, Sec. 2-184). In the event such goals are not achieved, the

Contractor shall provide evidence of good faith effort to achieve such goals. If such goals are not achieved and if it is deemed that a good faith effort for compliance has not been shown to the satisfaction of the City of DeBary, the Contractor shall be considered in on-compliance with this policy. If the Contractor fails to come into compliance or fails to show a good faith effort to come into compliance within thirty (30) days, the City Manager may impose appropriate penalties upon the vendor including prohibiting the vendor from submitting future bids to the City for a period of one (1) year.

The undersigned agrees to accept in full compensation therefore the total of the lump sum prices and extended unit prices items named in the following schedule. It is understood that the unit prices quoted or established for a particular item are to be used for computing the amount to be paid to the Contractor, based on the quantities actually constructed as determined by the applicable measurement and payment portion of the technical specifications.

The undersigned hereby declare that _____________________________________ has examined the plans and specifications with related documents and the site of the proposed work and being familiar with all of the conditions surrounding the construction of:

FORT FLORIDA ROAD OVERLAY PROJECT

BID NO. 04-18

For which bids were advertised to be received on JANUARY 30, 2018 at 10:00 AM and further declare _______________________________________ will furnish all labor, materials and supplies and to construct the project in accordance with the Contract

Documents, within the time set forth therein, and at the price stated below. The price is to cover all expenses incurred in performing the work required under the Contract Documents, of which this proposal is a part.

Work shall be completed as specified in its entirety for the total amount of:

(Use Numbers)

$ Dollars and Cents (Use Words) (Use Words)

At the following unit prices: See Bid Form Sheets

I certify that Notice to Proceed will be requested from the City within

__________________ Calendar days after contract execution.

I certify that work shall be completed as specified in its entirety within

__________________ Calendar days after Notice to Proceed.

The City reserves the right to reject any or all proposals, to waive informalities, and to accept all or any part of any proposal as they may deem to be of the best interest of the

City. Acknowledgement is hereby made of the following Addenda received since issuance of Plans and Specifications:

Addendum No. ______ Dated: ______ Addendum No. ______ Dated: ______

Addendum No. ______ Dated: ______ Addendum No. ______ Dated: ______

Addendum No. ______ Dated: ______ Addendum No. ______ Dated: ______

Attached hereto is a cashier's check on the _______________________

____________________________ Bank of ____________________________

_______________________ or Bid Bond for the sum of __________________

_________________________________________________________ Dollars

($_____________), made payable to the City of DeBary, Florida.

_____________________________ L.S.

(Name of Bidder) (Affix Seal)

_____________________________ L.S.

(Signature of Officer)

_____________________________ L.S.

(Title of Officer)

Federal Employer Identification Number

Address: _________________________________________________________

City: ____________________________ State: ______________ Zip:_________

Phone: ( ) ______________________ Fax: ( )_____________________

The full names and residences of persons and firms interested in the foregoing bid, as principals, are as follows:

Name of the executive who will give personal attention to the work:

Attach list of subcontractors as required by Article 7 of Instruction to Bidders.

– END OF PROPOSAL –

Must be included with Bid Proposal

LIST OF MAJOR SUBCONTRACTORS

Name Address Services to be Supplied

Must Be Included in Bid Proposal

EVIDENCE OF EXPERIENCE AND FINANCIAL STATUS

Project Description Owner’s Name & Address Value of Project

BID BOND

STATE OF FLORIDA

COUNTY OF

KNOW ALL MEN BY THESE PRESENTS, that ________________________________

_____________________________________________________ as Principal, and

___________________________________________a corporation authorized to do business in the State of Florida, as Surety, held and firmly bound unto the City of DeBary, Florida, in the penal sum of __________________________________________________

Dollars [$____________] which represents ____% of the bid amount, for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a bid, dated _____________, 20___, for the project named:

CITY OF DEBARY

FORT FLORIDA ROAD OVERLAY PROJECT

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is that if the Principal shall not withdraw said bid within Sixty (60) days after date of opening of the same, and Principal shall within ten (10) days after the prescribed forms are presented to it for signature, enter into a written contract with the City in accordance with the bid as and if accepted by the City, and give bonds with good and sufficient surety or sureties, as may be required, for the faithful performance and proper fulfillment of such contract, if in the event Principal withdraws said bid within the period specified, or the Principal fails to enter into such contract and give such bonds within the time specified, the Principal shall pay the City the difference between the amount specified in said bid and the amount for which the City may procure the required work and supplies, if the latter amount be in excess of the former, then this obligations shall be void and of no effect, otherwise to remain in full force and effect.

Surety hereby agrees that its obligation shall not be impaired by any extension of time for

Principal’s acceptance or compliance with bid award requirements. Surety hereby waives notice of such extensions.

IN WITNESS WHEREOF, the above bounded parties have executed this instrument under their several seals, this _________ day of ____________, A.D., 20____, the name and corporate seal of each corporate party being hereto affixed, and these presents duly signed by its undersigned representative, pursuant to authority of its governing body.

WITNESSES:

(If Sole Ownership or Partnership, two (2) Witnesses required).

(If Corporation, Secretary Only will attest and affix seal).

PRINCIPAL:

WITNESSESS: _________________________

Name of Firm

_____________________________ _________________________ (Affix

Authorized Officer Seal)

Title

Business Address

City State

SURETY:

WITNESS: _________________________

Corporate Surety

(Affix

Attorney-in-Fact Seal)

Business Address

City State

Name of Local Insurance Agency

Phone: ( )

CERTIFICATES AS TO CORPORATE PRINCIPAL

I, _________________________, certify that I am the Secretary of the Corporation named as Principal in the within bond; that __________________________ who signed the said bond on behalf of the principal, was then _________________ of said corporation; that I know the signature, and that the signature hereto is genuine; and that said bond was duly signed, sealed, and attested for and in behalf of said corporation by authority of its governing body.

______________________________ [Corporate

Secretary Seal]

STATE OF FLORIDA

COUNTY OF

Before me, a Notary Public duly commissioned, qualified and acting, personally appeared

___________________ to me well known, who being by me first duly sworn upon oath says that this person is the Attorney- in Fact, for the__________________________ and that this person has been authorized by __________________________ to execute the foregoing bond on behalf of the Contractor named therein in favor of the City of DeBary, Florida.

Subscribed and sworn to before me this _____ day of _________, 20____, A.D.

(Attach Power of Attorney to original __________________________

Bid Bond and Financial Statement of Notary Public

Surety Company) State of Florida-at-Large

My Commission Expires:_______

– END BID BOND –

Must Be Included With Bid Proposal:

CONFLICT OF INTEREST DISCLOSURE FORM

I, , am

(Print Name) (Print Title) and the duly authorized representative of the firm of , (Print Name of Company) whose address is:

I possess the legal authority to make this affidavit on behalf of myself and the firm for which I am acting; and, Except as listed below, no employee, officer, or agent of the firm have any conflict of interest, real or apparent, due to ownership, other clients, contracts, or interest associated with this project; and, This proposal is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a proposal for the same services, and is in all respects fair and without collusion or fraud.

EXCEPTIONS (list):

Signature:

Print Name:

Name of Company:

Date:

Witnessed: Sworn to and subscribed before me this _ day of , 20__.

Personally Known Notary Public - State of

Or Produced Identification My Commission Expires

Type of Identification Seal

Must Be Included With Bid Submittal:

OFFICERS AND SIGNIFICANT STAKEHOLDERS

Failure to list all officers and significant stakeholders of the business may prevent the proposal / offer from being considered for award.

BUSINESS OFFICERS

President:

Name:

Address:

Vice President:

Address:________________________________________________________________

Secretary:

Address:_________________________________________________________________

Treasurer:

SIGNIFICANT STAKEHOLDERS

A significant stakeholder means any person, corporation, partnership, individual, sole proprietorship, joint venture, joint stock company, or any legal entity that has a ten percent

(10%) or more equity in the business.

Name:___________________________________________________________________

USE ADDITIONAL PAGES TO ADD ALL NAMES AND ADDRESSES.

End of Forms to be Included With Proposal