Forklift Preventive Maintenance and Repair Services

Houston Community College (HCC) has issued Request for Quotes No. 26-01 for Forklift Preventive Maintenance and Repair Services through its Procurement Operations Department, seeking qualified vendors to provide comprehensive maintenance and repair services for multiple forklifts across various campus locations. The solicitation requires bidders to have a minimum of five consecutive years of experience in forklift maintenance services, with detailed reporting requirements after each service visit. The RFQuote covers an inventory of 16 forklifts from manufacturers including Mitsubishi, Yale, Hyundai, CAT, and Toyota, located at campuses such as Central, Southeast, Stafford, Warehouse, Ironworkers, Welding, Automotive Technology, and Northeast locations. Quotes are due on October 8th, 2025, by 2:00 p.m. local time, to be submitted through the HCC Bid Portal on Bonfire. Vendor selection will be based on multiple criteria including purchase price, vendor reputation, service quality, meeting college needs, past relationship, impact on historically underutilized businesses, and total long-term cost.

The procurement includes specific requirements for electronic ordering and invoicing, with comprehensive insurance coverage mandated for the selected vendor. Contractors must submit an original insurance certificate within ten calendar days of contract award, with specific endorsements including HCC being named as an Additional Insured. The contract is anticipated to be a one-year term with options to renew for up to four additional one-year periods. The estimated annual contract spending is not to exceed $10,000, with no guaranteed minimum expenditure. Vendors must complete a Conflict of Interest Questionnaire and comply with specific state regulations, including certification relating to the hardening of state government as per Executive Order GA-48. Additionally, the solicitation includes strict prohibitions on contracting with entities that have financial connections to board members or senior staff, ensuring transparency and preventing potential conflicts of interest in the procurement process.