Forklift Maintenance and Repair

The Oregon Department of Administrative Services, Procurement Services (DAS PS) is issuing a Request for Proposal (RFP #S-10700-00008866) on behalf of the Enterprise Asset Management (DAS EAM) division for comprehensive forklift maintenance services. The procurement seeks a qualified service provider to perform preventative maintenance, repairs, and record-keeping for a fleet of nine forklifts consisting of six electric and three diesel-powered units used for moving surplus property and equipment. Specific deliverables include completing maintenance within 48 hours of service requests, performing scheduled preventative maintenance at 250-hour, 1000-hour, and 2000-hour intervals, and maintaining detailed maintenance records. Proposers must submit a technical proposal demonstrating their maintenance capabilities, including personnel qualifications, maintenance processes, and forklift operator licenses. Evaluation criteria will encompass price, references, and a scored technical proposal. The proposal is due by May 8, 2024, at 4:00 PM PT, with an initial contract term of five years and potential renewal options.

The RFP includes a mandatory Certified Disadvantaged Business Outreach Plan, requiring proposers to describe strategies for soliciting and engaging minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses for potential subcontracting opportunities. Proposers must list certified and non-certified diverse businesses they have worked with in the past two years and indicate potential subcontracting opportunities and approximate dollar values. While the RFP does not specify a precise budget range, the Price Proposal Form provides details on pricing for maintenance of specific forklift models, including Hyster, Toyota, and Clark units with varying capacities. The procurement allows for potential preferences in the use of recycled materials, and proposers must maintain comprehensive insurance coverages, including commercial general liability and workers' compensation. The current incumbent vendor for these maintenance services is not identified in the provided documentation, and the RFP does not explicitly list funding sources or total contract value.