Forklift and Compatible Paper Roll Clamp Attachment

The Oregon Department of Administrative Services, Procurement Services (DAS PS) has issued an Invitation to Bid (ITB) #S-10700-00004342 for a Forklift and Compatible Paper Roll Clamp Attachment, serving Marion County and the City of Salem. The procurement seeks a specific Hyster Lift Truck Model J35XNT and a Paper Roll Clamp Size/Generation 10H, or comparable equipment that meets stringent technical specifications for handling large paper stock rolls exceeding 2,000 lbs. Bidders must provide equipment with precise requirements including specific operating temperature ranges, mast heights, hydraulic controls, and lighting features for the forklift, as well as a paper roll clamp attachment capable of 360-degree rotation, specific mounting sizes, and precise hydraulic pressure specifications. The ITB anticipates awarding one or more price agreements with an initial four-year term and potential two-year renewals up to a total of eight years. Bids will be evaluated on a lowest responsive bidder basis, with DAS PS reserving the right to award multiple agreements if bids substantially comply with requirements. The original bid due date was October 12, 2022, though Amendment 1 modified the schedule of events.

The procurement includes specific requirements for business inclusion and diversity, mandating that bidders submit an OMWESB (Oregon Minority, Women, and Emerging Small Business) Outreach Plan detailing efforts to include certified minority-owned, women-owned, service-disabled veteran-owned, and emerging small businesses as subcontractors. Bidders must complete a Responsibility Inquiry demonstrating financial, material, equipment, facility, personnel resources, and prior performance capabilities. The ITB requires submission of a Reference Check Form with details on three comparable projects completed within the last two years. Bidders must provide comprehensive pricing information, including direct purchase and lease-to-own options, with detailed cost breakdowns for equipment, delivery, shipping, initial configuration, lease fees, and annual maintenance. While specific award values are not explicitly stated, the procurement allows for purchase orders up to $150,000 without additional approval, with larger amounts requiring explicit DAS PS and DAS P&D authorization. The contract opportunity does not identify any incumbent vendors and focuses on open competitive bidding with an emphasis on business diversity and technical compliance.