Ford Vans - Triple Net Invoice including Government Incentives percentage

The Iowa Department of Administrative Services (DAS) Fleet Services is soliciting bids from Iowa-based car dealerships to establish a contract for Ford van procurement and delivery services. The Request for Bids (RFB 005-RFB-2364-2026) seeks qualified dealerships to provide ordering and delivery of Ford vans for state agencies, with the contract term running from award date through September 30, 2026. Bidders must submit two primary pricing components: a fixed percentage rate above the Triple Net Invoice (including government incentives) and a per-mile delivery rate to DAS-designated locations. Qualified bidders must be licensed car dealerships with a physical location in Iowa and must provide itemized Triple Net Invoices for each vehicle, subject to DAS Fleet approval before purchase order issuance. The solicitation requires bidders to pay a $100 administrative fee per vehicle sold, submit quarterly sales reports in Microsoft Excel format, and adhere to FOB Destination, Freight Prepaid shipping terms. The bid opens on December 12, 2025, at 8:00 AM CST and closes on December 23, 2025, at 8:00 AM CST, with inquiries to be directed to Rick Tucker at rick.tucker@iowa.gov or +1 515-360-9912.

The contract is not exclusive, and the state retains the right to extend the contract at its discretion. There are no specific set-aside designations or restrictions on respondents beyond the requirement of being an Iowa-based, licensed car dealership. The procurement will replace the previous contract 25338 awarded to Karl Story City. Payment terms are established at Net 60 days per Iowa Code 8A.514, with an optional 30-day discount available at the bidder's discretion. While a specific award value is not explicitly stated, the contract will be available to all state agencies, suggesting potential for significant transactional volume. The procurement process emphasizes transparency, requiring detailed invoicing and quarterly reporting to ensure competitive and accountable vehicle procurement. Bidders should be prepared to provide comprehensive documentation and meet the state's stringent requirements for vehicle ordering and delivery services.