1358066-event.pdf
PDF 438 KB Posted
- Solicitation number
- 005-RFB-2364-2026
- Issued by
- Iowa
About this file
This is a Request for Bids (RFB) issued by Iowa DAS Fleet Services seeking dealership bids to establish pricing for Ford van procurement and delivery services. The RFB number is 005-RFB-2364-2026, with an open date of December 12, 2025 at 8:00 AM CST and a bid closure deadline of December 23, 2025 at 8:00 AM CST. The solicitation seeks bids from qualified Iowa-based car dealerships to provide ordering and delivery services for Ford vans, with the contract term beginning upon award and expiring on September 30, 2026. The resulting contract will be available to all state agencies and will replace contract 25338 previously awarded to Karl Story City. Bidders must submit two primary pricing components: a fixed percentage rate above the Triple Net Invoice (which represents the dealer's true cost including government incentives) and a per-mile delivery rate to DAS designated locations.
Bidders must be licensed car dealerships with a physical location within Iowa and are required to provide itemized Triple Net Invoices for each vehicle, subject to DAS Fleet approval before purchase orders are issued. Payment terms are Net 60 days per Iowa Code 8A.514, with an optional 30-day discount available at the bidder's discretion. Additionally, bidders must pay a $100 administrative fee per vehicle sold under the contract, payable quarterly to the Iowa Department of Administrative Services. Bidders are required to provide quarterly sales reports in Microsoft Excel format and agree to FOB Destination, Freight Prepaid shipping terms. The contract is not exclusive, and the state reserves the right to extend the contract at its sole discretion. Inquiries should be directed to Rick Tucker at rick.tucker@iowa.gov or +1 515-360-9912.
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Other files
| File | Type | Posted |
|---|---|---|
| Exceptions Form RFB.docx | DOCX document | |
| FY26 Ford vans 005-RFB-2364-2026 Worksheet.docx | DOCX document |
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Text version
12 December 2025
Ford Vans - Triple Net Invoice including Government Incentives percentage Iowa DAS Fleet Services is seeking bids from dealerships to establish a fixed percentage rate above the Triple Net Invoice, including Government Incentives, for Ford vans.
12 December 2025
Open 12/12/2025 8:00 AM CST Type RFB - Request for Bids Close 12/23/2025 8:00 AM CST Number 005-RFB-2364-2026 Currency US Dollar
Sealed Until 12/23/2025 8:00 AM CST
Payment Terms 0% 0, Net 60
12 December 2025
Contacts Rick Tucker rick.tucker@iowa.gov
Phone +1 515-360-9912
12 December 2025
Commodity Codes Commodity Code Description
7100 AUTOMOBILES, SCHOOL BUSES, SUVS, AND VANS, INCLUDING DIESEL,
GASOLINE, ELECTRIC, HYBRID, AND ALL OTHER FUEL TYPES
7190 Vans, Cargo
12 December 202512 December 202512 December 202512 December 202512 December 202512 December 202512 December 202512 December 202512 December 2025 mailto:rick.tucker@iowa.gov
Iowa DAS Fleet Services is seeking bids from dealerships to provide the service of ordering and delivering of Ford Vans. The vehicle price will be set by the manufacturer, this bid is to establish a fixed percentage rate above the Triple Net Invoice, including Government Incentives, for any Government Fleet rate vehicles or off the lot vehicles. Triple Net refers to the dealers’ true cost for a vehicle. This bid will also establish a per mile rate for delivery. Awarded vendors will be required to provide an itemized Triple Net Invoice (including Government Incentives) for each vehicle, for which the percentage service rate will be applied. DAS Fleet will review the invoice, only upon approval DAS Fleet will issue a purchase order inclusive of the vehicle and percentage cost.
The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids.
The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.
It is advised to "Save Progress" often and especially after uploading documents.
NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit.
No information will be lost from the initial submission.
NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.
Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).
Contract Term
The term of the contract will begin upon award and will expire September 30, 2026.
The resulting contract will be available to all State Agencies.
DAS Fleet Services is seeking bids from dealerships to provide the service of ordering and delivering of Ford Vans. The vehicle price will be set by the manufacturer, this bid is to establish a fixed percentage rate above the Triple Net Invoice, including Government Incentives, for any Government Fleet rate vehicles or off the lot vehicles. Triple Net refers to the dealers’ true cost for a vehicle. This bid will also establish a per mile rate for delivery. Awarded vendors will be required to provide an itemized Triple Net Invoice (including Government Incentives) for each vehicle, for which the percentage service rate will be applied. DAS Fleet will review the invoice, only upon approval DAS Fleet will issue a purchase order inclusive of the vehicle and percentage cost.
This contract will replace 25338 awarded to Karl Story City.
Description
Required to View Event
Prerequisites Required to Enter Bid
12 December 2025
1. Bidder shall read and make certifications of the their Bid.
2. Bidder shall read and authorize to release information for their Bid.
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Buyer Attachments
1. Exceptions Form RFB.docx
2. FY26 Ford vans 005-RFB-2364-2026 Worksheet.docx
12 December 202512 December 202512 December 202512 December 202512 December 202512 December 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzU4MDY2LTE3OTEwMDI3MDdFeGNlcHRpb25zIEZvcm0gUkZCLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzU4MDY2LTE5Mzc4NTMyMjVGWTI2IEZvcmQgdmFucyAwMDUtUkZCLTIzNjQtMjAyNiBXb3Jrc2hlZXQuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1: Form of Bid
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.
1.2 Enter the Bidder's State or Foreign Country of Residence.
1.3 Enter the number of years the Bidder has been in business in the text box.
1.4 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.
1.5 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.
1.6 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.
1.7 Is the Bidder requesting confidential treatment of specific information?
1.8 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.
1.9 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?
Group 2: Terms and Conditions
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
2.1 Bidder shall read the RFB Definitions and enter a response.
2.2 Bidder shall read the Administrative Terms and enter a response.
2.3 Bidder shall read the Contract Terms & Conditions and enter a response.
2.4 Bidder shall read the Specification Terms and enter a response.
2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.
2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.
2.7 Bidder shall read the Federal Terms and Conditions and enter a response.
2.8 Bidder shall read the Insurance Requirements and enter a response.
2.9 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.
2.10 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.
2.11 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a $100 Administrative Fee per vehicle sales made against this resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.
Group 3: Payment Terms
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?
3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.
Group 4: Specifications
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
4.1 The Respondent shall be a car dealership with a physical location within the State of Iowa.
4.2 Respondent shall meet or exceed the specifications listed in the attached vehicle specifications worksheet in buyer attachments. Respondent shall fill out the attachment and upload with their bid response.
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Product Line Items Product Line Items
1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 % over Triple Net Invoice including Government Incentives for Ford Vans 1 P1 - Percent
% over Triple Net Invoice including Government Incentives for Ford Vans
P2 Cost per mile to delivery to desired DAS location 1 MILE - Mile
Cost per mile to delivery to desired DAS location
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Service Line Items Service Line Items
There are no Items added to this event.
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