Exceptions Form RFB.docx

This is an Exceptions Form for a Request for Bids (RFB 005-RFB-2364-2026) issued by the Iowa Department of Administrative Services (DAS) Fleet Services. The solicitation seeks bids from Iowa-based, licensed car dealerships to establish a contract for Ford van procurement and delivery services to state agencies. The contract term runs from the award date through September 30, 2026, with the bid opening scheduled for December 12, 2025, at 8:00 AM CST and closing on December 23, 2025, at 8:00 AM CST. Bidders must submit itemized Triple Net Invoices for each vehicle subject to DAS Fleet approval before purchase order issuance, and inquiries should be directed to Rick Tucker at rick.tucker@iowa.gov or +1 515-360-9912.

Bidders must propose a fixed percentage rate above the Triple Net Invoice including government incentives and a per-mile delivery rate to DAS-designated locations. The solicitation requires a $100 administrative fee per vehicle sold, quarterly sales reports in Microsoft Excel format, and compliance with FOB Destination, Freight Prepaid shipping terms. Payment terms are established at Net 60 days per Iowa Code 8A.514, with an optional 30-day discount available at the bidder's discretion. The contract is not exclusive, the state retains the right to extend it at its discretion, and there are no set-aside designations. This procurement replaces the previous contract 25338 awarded to Karl Story City. The Exceptions Form itself is a blank template provided for bidders to document any exceptions to the RFB requirements, with space for ten exceptions to be listed by section, prerequisite, document, question number, and reason, to be submitted in the Vendor Attachments Section and as questions in the Question and Answer Section.