Food Service for Emergency Response
Closed State & local contract opportunity
- Solicitation number
- Y25-1004
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- UNSPSC codes
- 90101604 Construction or work site catering services
- 94131600 Charity organizations
- 94131605 International aid assistance services
- 94131602 Food relief services
- 93131601 Hunger eradication programs
- 90101603 Catering services
- 93131602 Emergency food supply services
- 94131608 Prisoner assistance organizations
- 90101600 Banquet and catering services
- 90101605 Food service for transportation operators
- Point of contact
-
- Ana Villalona ana.villalona@ocfl.net (407) 836-5640
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is seeking a food service contractor for emergency response through Invitation for Bid #Y25-1004, specifically targeting Persons with Special Needs (PSN) shelters during disaster events. The procurement requires delivering up to 6,250 meals per day across four categories: breakfast, lunch, dinner, and snacks, with the ability to provide 3,750 complete, fresh dietetic meals for up to five shelters during a 120-hour emergency period. Contractors must prepare meals in USDA-inspected facilities within one hour of delivery, meeting strict dietary guidelines that accommodate elderly, frail, and diabetic populations, including low sodium, low sugar, and high protein options. The contract will span five years, with no minimum purchase obligation, and requires comprehensive compliance with federal and state food safety regulations, including FDA standards and Florida Department of Health requirements. Electronic submissions will be accepted through the OpenGov e-Procurement Platform by March 18, 2025, at 4:00 pm EST, with a question submission deadline of February 28, 2025, at 5:00 pm EST. Potential bidders must create a free account on the platform and cannot submit offers through alternative methods like hand-delivery, mail, or email.
The solicitation emphasizes federal procurement guidelines and encourages participation from small businesses, with potential FEMA funding available for the contract. Vendors must verify their status on SAM.gov, meet competition requirements, and provide evidence of E-Verify participation. The estimated budget for the project is $309,375.00, with unit prices established for each meal type: breakfast at $2.75, lunch at $6.25, dinner at $6.25, and snacks at $1.25. Contractors must have production kitchens within a one-hour delivery range of shelter sites and demonstrate the capability to accommodate 20% of shelter populations with special dietary needs or allergies. The contract requires comprehensive insurance coverage, anti-human trafficking attestations, and compliance with domestic preference regulations. Additional requirements include providing a 24-hour contact number, prioritizing government entities during emergencies, and submitting Department of Health inspection reports and documentation of similar completed work.
Opportunity text
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Food Service for Emergency Response (Y25-1004)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Tuesday, March 18, 2025.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov e-Procurement Platform. Respondents shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/login . Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: procurement-support@opengov.com
Phone: 1 (650) 336-7167 Hours: Mon-Fri 7am - 10pm EST
Timely Questions Regarding this Solicitation
The question and answer module of OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Friday, February 28, 2025 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email ana.villalona@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
Files
| File | Type | Posted |
|---|---|---|
| Food_Service_for_Emergency_Response.pdf | ||
| Chapter_64E_11.pdf | ||
| Copy_of_Sample_Menu.pdf | ||
| SCOPE_OF_SERVICES_FINAL.pdf | ||
| Federal_Compliance_Supplemental_Checklist_[Rev._10-18].docx | DOCX document | |
| Project_Info_Sheet_-_PSN_Food.dotx_(002)_(002).docx | DOCX document | |
| Cost_Price_analysis.docx | DOCX document | |
| SBA_-_SBA_Search_Results_-_E-mail.pdf | ||
| SCOPE_OF_SERVICES.pdf |
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