Federal_Compliance_Supplemental_Checklist_[Rev._10-18].docx
DOCX document 61 KB Posted
- Attached to
- Food Service for Emergency Response
- Solicitation number
- Y25-1004
- Issued by
- Orange County, Orlando City, Florida
About this file
The document is a Federal Compliance Supplemental Checklist from the Orange County Procurement Division, providing a comprehensive pre-solicitation and pre-award compliance guide for federal grant-funded procurement processes. The checklist covers the Food Service for Emergency Response solicitation (Y25-1004), with electronic responses due by 4:00 pm EST on Tuesday, March 18, 2025, through the OpenGov e-Procurement Platform. Respondents must create a free account on the platform and are prohibited from hand-delivering, mailing, faxing, or emailing offers.
The checklist outlines strict federal compliance requirements, including prohibitions on non-competitive practices, geographic preferences, brand-specific references, and specific procurement methods. Key compliance elements include verifying vendor status on SAM.gov, checking state vendor lists, and meeting competition requirements (two responses for Uniform Guidance, three for FEMA eligibility). Technical support for the procurement platform is available via chat, email, and phone, with questions regarding the solicitation to be submitted by February 28, 2025, at 5:00 pm EST through the OpenGov question and answer module. The document emphasizes adherence to federal funding guidelines and requires staff to be free of conflicts of interest.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Food_Service_for_Emergency_Response.pdf | ||
| SCOPE_OF_SERVICES_FINAL.pdf | ||
| Chapter_64E_11.pdf | ||
| Copy_of_Sample_Menu.pdf | ||
| Cost_Price_analysis.docx | DOCX document | |
| SBA_-_SBA_Search_Results_-_E-mail.pdf | ||
| SCOPE_OF_SERVICES.pdf | ||
| Project_Info_Sheet_-_PSN_Food.dotx_(002)_(002).docx | DOCX document |
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Text version
FEDERAL COMPLIANCE SUPPLEMENTAL CHECKLIST
Procurement Division
PRE SOLICITATION - ATTACHMENTS
| ☒ |
| Request/Obtain Completed Project Information Sheet |
☐ Includes Independent Estimate:
Basis: ☐ Cost Analysis OR ☒ Price Analysis
| ☐ |
| Request Grant Specific Forms or Checklists required for the Solicitation |
☒ Not Applicable
| ☐ |
| Project Information Sheet Includes front page of Notice of Grant Award |
☒ Not Applicable. Specifies funding at risk of non-appropriation of Grant Funds with attached written approval from OMB.
| ☐ |
| Sole Source and Emergency validation by Federal Funding Source |
☒ Not Applicable
| ☐ |
| Project Information Sheet Includes determination of Sub-Recipient or Contractor Solicitation |
(May require Consultation with Supervisor and the County Attorney’s Office) ☐ If Sub-Recipient, draft contract has been obtained from the County Attorney’s Office.
SCOPE OF SERVICES
Prohibited practices unless expressly authorized by the federal agency – Acknowledge each below:
☐ Non-competitive threshold is disallowed ☐ Geographic Preferences are disallowed ☐ Brand Specific references are disallowed unless equivalents are allowed ☐ Piggy-Back Procurement is disallowed ☐ Cost Plus Pricing Structure is disallowed ☐ Percentage of construction cost method is disallowed ☐ Orange County M/WBE Requirements are disallowed ☐ Procurement Ordinance Exemptions are disallowed ☐ Pre-Qualifications are disallowed ☐ Standardizations are disallowed
| ☒ |
| Complete MBE/Local Surplus Area Vendor Search and include for distribution: http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm |
☐ Waived by Federal Funding Source
| ☐ |
| Request/Obtain Davis Bacon Prevailing Wage Documentation |
(IF APPLICABLE, CONSTRUCTION ONLY)
☐ Perform Validation http://www.wdol.gov/dba.aspx ☒ Not Applicable
SOLICITATION PUBLICATION APPROVALS
Supervisor Date
Buyer/ Purchasing Agent/ Sr. Contract Admin. Date
Manager / Asst. Manager Date
PRE-AWARD
| ☐ |
| Federal Debarment Certification Form |
☐ Not Applicable; Incorporated via Acknowledgement of Federal Compliance T & Cs due to exigency Verify Status & Print – SAM.Gov Exclusion Status ☐ SAM.Gov Registered without Exclusion (Mandatory for Sub-recipients) ☐ SAM.Gov Non-registered without Exclusion (Disallowed for Sub-recipients) ☐ If federal debt notify Supervisor for determination.
| ☐ |
| Cancellation of Solicitation -See: Internal Procedure 1-47 |
☐ Not Applicable
| ☐ |
| Verify Status & Print - Florida State Convicted / Suspended / Discriminatory / Complaints Vendor Lists |
| ☐ |
| Certification Regarding Lobbying for Contracts, Grants, Loans, and Cooperative Agreements, Appendix A, 44 C.F.R. PART 18 (Award over $100,000) |
☐ Not Applicable
| ☐ |
| Price Negotiation Memorandum |
☐ Procurement with no Competition OR Procurement with “Cost Analysis” as the basis of the independent Estimate.
☐ Not Applicable (Competition achieved or Price Analysis Completed)
| ☐ |
| Competition is adequate |
☐ Two (2) Responses for Uniform Guidance ☐ Three (3) Responses for FEMA Eligibility ☐ Other Specified Competition Requirement Met ☐ Sole Source Justification for Inadequate Competition ☐ Written Federal Concurrence Obtained OR ☐ Public Posting Completed
| ☐ |
| Affidavit of Compliance with 2 C.F.R. §200.321 Requirements (Or 45 C.F.R. §75.330 For Health And Human Services Funds) |
| ☐ |
| Mandatory Federal Provisions, Terms and Conditions |
☐ Incorporated via Boilerplate RFP, IFB, RFQ, SS-RFQ ☐ Incorporated via Acknowledgement of Federal Compliance T & Cs due to exigency
| ☐ |
| Non- Responsive/Non-Responsible Firms |
See: Internal Procedure 1-47 ☐ Not Applicable
| ☐ |
| All staff facilitating procurement processes shall be free of actual and apparent conflicts of interest. |
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