Food Service for Emergency Response
Closed State & local contract opportunity
- Solicitation number
- Y24-198
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- UNSPSC codes
- 50467011 Godeulppaegi kimchi
- 90101604 Construction or work site catering services
- 93131602 Emergency food supply services
- 94131608 Prisoner assistance organizations
- 90101600 Banquet and catering services
- 90101605 Food service for transportation operators
- 91111802 Check room concessions
- 90101602 Party tent services
- 50192702 Frozen combination meals
- 50192701 Fresh combination meals
- Point of contact
-
- Ana Villalona ana.villalona@ocfl.net (407) 836-5640
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Orange County, Florida is soliciting sealed offers for a Food Service for Emergency Response contract (Y24-198) through the ProcureNow OpenGov e-Procurement Platform. The procurement seeks a food service contractor capable of providing up to 3,750 complete, fresh dietetic meals per day across five county emergency shelters during disaster scenarios, with the ability to maintain uninterrupted service for 120 consecutive hours. The contractor must deliver meals twice daily, meeting specific dietary guidelines for elderly and medically vulnerable populations, including low sodium, low sugar, and high protein options, with 20% of meals accommodating individuals with allergies or digestive disorders. Mandatory contractor qualifications include having production kitchens within a one-hour delivery range, using USDA-inspected facilities, and complying with Florida Department of Health food safety standards. All delivery vehicles must be equipped with proper heating/cooling devices and cellular communication. Key submission deadlines include a question period ending February 9, 2024, at 5:00 pm EST, with final electronic responses due February 20, 2024, at 4:00 pm EST.
The solicitation does not explicitly indicate set-aside designations for disadvantaged enterprises, but emphasizes the contractor must have a minimum capability of producing 2,500 meals per day and demonstrate at least three years of experience in mass meal production. The contract will have an initial one-year term with potential for four additional one-year renewals, contingent on mutual agreement. While no specific incumbent vendor is mentioned, the contract is structured as a requirements contract, meaning Orange County is not obligated to purchase a minimum meal quantity but will prioritize the vendor during public emergencies, disasters, hurricanes, floods, or other acts of God. The procurement may be potentially funded through federal sources, specifically FEMA, which introduces additional compliance requirements such as domestic preference in procurement. Though a specific budget range is not detailed, pricing will be established on a per-meal basis across different meal categories including breakfast, lunch, dinner, and snacks, with bidders required to provide unit prices for each meal type.
Opportunity text
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed offers for Food Service for Emergency Response (Y24-198)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Tuesday, February 20, 2024.
NOTE: Respondents are required to submit responses electronically via the ProcureNow OpenGov e-Procurement Platform. Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated ProcureNow OpenGov e-Procurement Platform shall be rejected.
Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the ProcureNow OpenGov e-Procurement Platform. Respondents shall create a FREE account with ProcureNow OpenGov by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic offer.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
ProcureNow Technical Support
For Technical Support, respondent's can reach the ProcureNow OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: support@procurenow.com
Phone: 1 (855) 680-4747 Hours: Mon-Fri 8am - 8pm EST
Timely Questions Regarding this Solicitation
The question and answer module of ProcureNow OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions: Friday, February 9, 2024 at 5:00 pm EST. Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Answers for timely questions will be addressed in the ProcureNow OpenGov question and answer module or as an addenda to this solicitation depending on volume, participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will be in the form of a written addendum which, if issued, will be available for download. All addenda and questions/answers so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
Untimely questions are unable to be submitted in the question and answer module, thereafter respondents raising critical concerns must email ana.villalona@ocfl.net. Critical clarifications may be made via addenda, however, untimely questions may not be considered.
Files
| File | Type | Posted |
|---|---|---|
| Food_Service_for_Emergency_Response.pdf | ||
| Copy_of_Sample_Menu.pdf | ||
| Y24-198-AV_SCOPE_OF_SERVICES.pdf |
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