Food Service - Cafeteria Smallwares and Small Equipment, Term Contract
Awarded State & local contract opportunity
- Solicitation number
- 4126AH
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 04512 Appliances, Small, Non-Electric (Not Otherwise Classified)
- 04521 Cooking And Food Preparation Utensils, All Types (Household)
- 04522 Cookware And Bakeware, Household (Not Otherwise Listed)
- 04525 Dishes, Drinking Utensils, And Servingware (Household)
- 04540 Flatware And Cutlery, Household
- 16546 Food Serving Dinnerware (Not Otherwise Classified)
- 16547 Food Carts And Cafeteria Serving Units Including Steam Tables
- 24024 Cookware, Pots And Pans
- 24028 Cutlery: Knives, Spatulas, Steels, Etc.
- 24042 Enamelware: Small Cooking Utensils, Pots And Pans, Etc.
- Points of contact
-
- Michelle Fritz michelle.fritz@marion.k12.fl.us (352) 671-7700
- Annette Hagan annette.hagan@marion.k12.fl.us
- Garrett McCallum garrett.mccallum@marion.k12.fl.us (352) 671-7700
Updated .
About this opportunity
The School Board of Marion County, Florida, is seeking a term contract for Food Service Cafeteria Smallwares and Small Equipment through Bid 4126AH. The procurement aims to select suppliers capable of providing and delivering cafeteria smallwares and small equipment to various district locations, with vendors required to offer firm, fixed percentage discounts from their current manufacturer price lists. Suppliers must submit comprehensive electronic proposals through VendorLink by May 7, 2025, at 2:00 PM, with the anticipated contract period running from July 1, 2025, through June 30, 2026. Key deliverables include providing new, commercial-quality equipment that meets safety codes, complete product catalogs, and the ability to deliver items inside district facilities. Evaluation criteria will focus on the highest fixed percentage discount that provides the lowest net cost to the district, with vendors required to maintain consistent discounts throughout the contract period. Bidders must submit current electronic or printed catalogs with list pricing, and all equipment must carry standard manufacturer warranties. Questions related to the bid are due by May 2, 2025, with final board approval scheduled for June 24, 2025.
The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with various federal and state regulations, including E-Verify requirements and background screening provisions. Insurance requirements include commercial general liability and workers' compensation coverage. The procurement allows for potential participation by the North Florida Buying Group (NFBG) and Bay Area Purchasing Consortium (BASPC), potentially expanding the contract's reach beyond Marion County. While specific award values are not explicitly stated, the bid suggests the contract could be awarded by item, by group, or as an all-or-none bid. The School Board reserves the right to select the most advantageous proposal based on price and specification compliance. Vendors must be prepared to provide on-site assistance, suggest alternative value-based options, and maintain competitive pricing throughout the potential one-year contract with options for three additional renewal periods.
Opportunity text
The purpose and intent of this term contract is to select suppliers to provide and deliver cafeteria smallwares and small equipment to various locations throughout the District, and to secure firm, fixed percentage (%) discounts for the contract period as specified herein. Please read the attachment named Bid 4126AH Food Service Cafeteria Smallwares Small Equip - TERMS & CONDITIONS, then print out the attachment named Bid 4126AH Food Service Cafeteria Smallwares Small Equip - REQUIRED FORMS, read the specifications, complete the forms, then download "Food Service Cafeteria Smallwares and Small Equip 4126AH - PROPOSAL FORM.xlsx" from the VendorLink Website where you downloaded the TERM & CONDITIONS and REQUIRED FORMS. Complete the Proposal Form document and upload the completed Excel file onto VendorLink along with all required Bid submission documents before the due date and time. Bid responses/submissions will only be accepted through VendorLink as indicated in this bid. Prior to the release of this Invitation to Bid (ITB), a review of State of Florida purchasing agreements and state term contracts available under §287.056, Fla. Stat. (2024) was conducted to determine if their use would be economically advantageous to the District
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