Food Preparation and Meal Delivery Services

The Washington State Department of Social and Health Services (DSHS) Behavioral Health Administration (BHA) is issuing a competitive Solicitation to seek qualified contractor(s) for Food Preparation and Meal Delivery Services for BHA clients residing at various BHA facilities across multiple counties in the state, including Franklin, Grant, Grays Harbor, Chelan, Yakima, and others. The project scope includes daily meal orders, preparation and planning, meal quality and packaging, transportation, and accommodations for special menu items. DSHS intends to award up to three standard contracts with an initial term of October 1, 2024 through September 30, 2026, with the option to extend up to two additional two-year terms. Bidders must meet minimum qualifications related to dietitian experience, food handling certifications, financial stability, and service location requirements. The solicitation provides details on the bidding process, including a pre-bid conference, question and complaint procedures, evaluation criteria focusing on experience, qualifications, and cost, as well as optional oral interviews and facility assessments.

The solicitation offers preference points to certified Washington Small Businesses and Veteran-Owned Businesses. While no minimum participation levels are required, bidders must submit a Contractor Inclusion Plan detailing their efforts to include small and diverse subcontractors or vendors. The current incumbent provider, Pioneer Human Services, can no longer serve the Olympic Heritage facility as of September 1. The total contract value or budget range is not specified, but the pricing will be evaluated based on a fixed-rate per meal. The successful bidder(s) will be required to execute a contract substantially similar to the provided sample contract, comply with insurance requirements, and adhere to prompt payment and retainage provisions for any subcontractors.