FMS#2 Auburn Custodial Work - Work Centers Only

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Defense, Veterans and Emergency Management - Military Bureau, is issuing a Request for Quotation (RFQ #15A260225*0209) for custodial services at the Maine Army National Guard Field Maintenance Shop #2 in Auburn, located at 64 Mount Apatite Road. The procurement encompasses comprehensive janitorial and facility maintenance services for approximately 1,763 square feet of facility space, including daily, weekly, monthly, quarterly, semi-annual, and annual cleaning tasks as detailed in the custodial checklist and floor plans provided. Required deliverables include working supervision or supervisory oversight, preliminary cleaning, restroom maintenance, trash and recycling management, carpet and tile care, window cleaning, entryway sanitation, metal and glass cleaning, and special event cleaning services available at an hourly rate. Bidders must provide detailed cost quotations using the State's Cost Response Sheet in Excel format, along with a bid cover page, responsible bidder certification, insurance documentation, and a disaster recovery plan. The contractor must supply all materials and equipment, including HEPA-filtered vacuums, commercial-grade carpet cleaning equipment, and low-PFAS products such as recycled-content toilet paper and trash bags, while maintaining current Safety Data Sheets for all supplies. Key qualifications include obtaining and maintaining commercial general liability insurance of $300,000 per occurrence, workers' compensation coverage, and automobile liability insurance of $300,000 per occurrence with the State named as an additional insured, as well as ensuring all personnel pass federal background checks conducted by the Department of Defense. The initial contract period runs from May 1, 2026, through April 30, 2027, with two optional two-year renewal periods extending through April 30, 2031, with evaluation on a best value basis. Critical deadlines include a mandatory walk-through at 9:00 a.m. on March 18, 2026, a questions deadline of noon on March 20, 2026, and quotation submissions due by 4:00 p.m. EST on March 27, 2026.

This procurement is restricted to certified "Work Centers" as defined in 5 MRSA 1826-B.2, which serves as a set-aside designation limiting competition to qualifying organizations meeting this statutory definition. The State will prioritize certified Work Centers whose proposed costs are determined to be fair and reasonable compared to non-Work Center market rates in the evaluation process. No incumbent vendor or current contractor information is identified in the solicitation documents. The contractor must meet performance standards as outlined in the custodial services evaluation checklist and respond to all facility communications within one business day, with performance evaluations conducted on a minimum monthly basis; failure to maintain satisfactory performance, defined as avoiding four or more negative responses or multiple "Needs Improvement" ratings, may result in contract termination with thirty days' notice. All work must be performed during Department working hours of 7:30 a.m. to 4:00 p.m. and is prohibited on state and federal holidays. The specific award value or budget range for this procurement is not disclosed in the available solicitation documents; however, potential contractors should note that pricing will be calculated across a five-year period encompassing the initial one-year contract term plus two optional two-year renewal periods, requiring cost submissions for each contract phase.