FMS#2 Auburn Custodial Work

The State of Maine, through the Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Defense, Veterans and Emergency Management-Military Bureau, is issuing a Request for Quotations (RFQ #15A260416*0270) for custodial and janitorial services at the Maine Army National Guard Field Maintenance Shop #2 (FMS#2) located at 64 Mount Apatite Road, Auburn, Maine. The procurement seeks comprehensive custodial services for approximately 1,763 square feet of cleaning space, including daily, weekly, monthly, quarterly, semi-annual, and annual cleaning tasks. Specific deliverables encompass restroom cleaning, floor maintenance, trash and recycling management, carpet cleaning, and specialized equipment care, with contractors required to provide all necessary supplies such as paper towels, toilet paper, bathroom soap, urinal tablets, PFAS-free shower curtains, and commercial-grade equipment including HEPA-filtered vacuums, carpet extraction equipment, and floor buffers. The contract term runs from June 1, 2026, through May 31, 2027, with two optional two-year renewal periods extending through May 31, 2031. Qualified contractors must hold minimum insurance coverage of $300,000 for Commercial General Liability, Workers' Compensation, and Automobile Liability, and all personnel must successfully complete federal background vetting by the Department of Defense before facility access. Work must be performed during facility operating hours of 7:30 a.m. to 4:00 p.m. daily with minimum weekly service frequency, coordinated with Program Administrator Ken Merrifield (207-430-6335). Critical deadlines include a mandatory pre-bid walk-through scheduled for 9:00 a.m. on April 30, 2026 (requiring coordination with David Keith by noon on April 29, 2026), a questions submission deadline of noon on May 12, 2026, and a quotation submission deadline of 4:00 p.m. Eastern Standard Time on May 21, 2026, through the State of Maine's Vendor Self Service e-procurement system. Evaluation will be conducted through monthly performance assessment tours using a comprehensive custodial services checklist that measures completion of specified cleaning standards, with contractors receiving four or more negative ratings subject to corrective action requirements and potential contract termination following three poor performance evaluations.

No set-aside designations or restrictions limiting organizational types are specified in the procurement documents. There is no incumbent contractor or previous performance history available, as this represents a new contract requiring vendors to establish baseline service capabilities. Contractors will be evaluated against detailed performance standards documented in the provided custodial checklist, which specifies requirements for various flooring types including vinyl composite tile, concrete, ceramic tile, terrazzo, and carpet, along with specialized protocols for military-specific features. While specific budget ranges or award values are not disclosed in the RFQ materials, bidders are required to submit comprehensive cost quotations covering the initial one-year contract period and optional renewal periods through 2031, with pricing structured across daily, weekly, monthly, quarterly, semi-annual, and annual service categories plus hourly rates for special event cleaning services available at the State's discretion. The bid worksheet template is provided to facilitate standardized pricing submissions with automatic calculations for total yearly and five-year contract costs.