Flu Vaccination Clinics

Rockwood School District (R-VI) in western St. Louis and northern Jefferson counties, Missouri is issuing a Request for Proposal for flu vaccination clinic services to be provided to District employees, dependents, retirees, students, and community members during Fall 2026. The District serves approximately 19,000 students across four high schools, six middle schools, nineteen elementary schools, and specialized campuses, employing over 3,500 people, and clinics will be conducted at various District facilities including schools, administrative centers, warehouses, and bus garages. Last year's clinics administered 1,412 vaccinations. Proposers must provide detailed company credentials, staff qualifications with preference for pediatric experience, comprehensive work plans describing clinic operations and coordination with the District's Onsite Service and Wellness Coordinator, and pricing breakdowns in the specified format. The District prefers vendors offering claim billing capabilities and will evaluate proposals based on overall content, cost, experience and qualifications, and service delivery methodology, with the option to split awards or make multiple awards. Key deadlines include April 7, 2026 for clarification questions, April 21, 2026 at 2:00 PM CST for proposal submission through the Rockwood School District Bonfire portal, May 4, 2026 for Board award recommendation, and May 19, 2026 for anticipated Board of Education approval, with contract commencement on September 1, 2026 through December 31, 2026 (five months). Contractors must establish clinic setup at least fifteen minutes before opening, provide all on-site resources, maintain comprehensive general liability, automotive liability, workers' compensation, and professional errors and omissions insurance with minimum $1,000,000 per occurrence coverage naming the District as additional insured, comply with FERPA and HIPAA regulations, and adhere to tobacco-free workplace requirements and background screening mandates.

The RFP does not identify any set-aside designations or restrictions limiting responses to specific organization types or disadvantaged enterprises, nor does it identify any incumbent vendors or current contractors. Proposers must complete mandatory compliance documentation including an Acknowledgement Form, Business Entity Certification with E-Verify work authorization requirements, and a Data Governance Agreement establishing data handling, encryption, breach notification, and cybersecurity insurance requirements. All pricing must remain firm with no cost increases permitted during contract performance, and proposers must certify federal work authorization documentation and maintain cyber security insurance with data breach coverage. The solicitation does not specify a contract value or budget range, though historical clinic volume data (1,412 vaccinations administered last year) may inform pricing proposals. Contractors failing to meet setup requirements may face liquidated damages, and all submissions must be made exclusively through the Bonfire portal with no late submissions accepted.