Florida Forest Service Road Material - Region 3

The Florida Department of Agriculture and Consumer Services, through the Florida Forest Service, is seeking competitive bids to establish fixed-rate Term Agreements for road material procurement in Region Three, covering Districts 10, 11, 12, and 14. The Invitation to Bid (ITB FFS 24 25 153 R3) aims to secure up to five Term Agreements for each road material item within each district, with vendors required to supply 18 different material categories including hardpan, limestone, clay, shell, millings, various stone sizes, riprap, concrete and granite blends, and slag products. Vendors must provide a fixed maximum price per ton for materials, meeting Florida Department of Transportation specifications, with potential minimum daily delivery requirements of 10 loads. The bid response deadline is May 7, 2025, at 5:00 PM, with a public bid opening on May 8, 2025, at 10:00 AM via teleconference, and an anticipated award posting on May 15, 2025. Evaluation will be based on a best value determination, considering factors such as total quote price, product quality, and ability to meet delivery deadlines. The initial contract term will be 12 months, with the possibility of renewal for up to three additional years.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The procurement allows vendors to bid on one or more districts, but not exceeding one bid response per district, which provides some flexibility for potential suppliers. The Term Agreement allows for annual renewals and can be extended for a single additional period not exceeding six months, with the department retaining the right to issue purchase orders at its discretion and without guaranteeing a specific purchase volume. Vendors will only provide road material products upon issuance of a specific purchase order, which will specify the location and total number of units per ton to be provided. The agreement includes provisions for termination with 30 days written notice and potential financial consequences for non-performance, including a possible 10% assessment on the total invoice amount. While specific budget ranges are not detailed in the documents, the procurement is designed to establish a flexible purchasing mechanism for road materials across multiple state forest and recreation areas in Region Three.