Floor Refinishing, MDOT, Five Region 2 Facilities

The Maine Department of Transportation (MaineDOT) is seeking a contractor to provide floor refinishing services for five Region 2 crew quarters facilities located in Edgecomb, Washington, Richmond, China, and Searsport, Maine. The Request for Quotations (RFQ) #17A 250502-237 covers approximately 8,498 square feet of floor space and requires semi-annual maintenance, with spring sessions involving scrubbing and two coats of finish, and fall sessions involving stripping, scrubbing, and four coats of finish. A mandatory pre-bid tour is scheduled for Monday, May 12, 2025, with bid submissions due by 4:00 p.m. on Tuesday, May 20, 2025. The initial contract term runs from August 1, 2025, to July 31, 2026, with options to renew for up to four additional one-year periods through July 31, 2030. Contractors must provide all supplies and equipment, perform background checks on personnel, and maintain appropriate insurance. Work will be conducted over weekends, starting Friday evenings after 7 p.m. and completed by Sunday at midnight, with MaineDOT attempting to clear floors and move furniture to facilitate the service.

The RFQ does not specify any specific set-aside designations or restrictions on responding organizations. This is noted as a first-time contract with no previous contractor, indicating a new service procurement for the department. The bid worksheet is structured to capture pricing for the initial contract period and four optional extension periods, with specific columns for May and November timeframes. No predetermined budget or specific pricing structure is outlined, instead requiring bidders to complete an Excel worksheet with their cost proposal. Invoicing will be contingent on successful service completion, and contractors will need to provide comprehensive floor refinishing services across multiple locations with the potential for a multi-year commitment. The procurement appears to be open to qualified contractors capable of meeting the specific service requirements and maintaining the prescribed maintenance schedule for MaineDOT's regional facilities.