Flag Football Officials Assignor

The City of Pasadena's Parks, Recreation & Community Services (PRCS) department is soliciting proposals for a Flag Football Officials Assignor to provide game officiating services for citywide youth flag football leagues serving students in grades 2nd through 8th. The contract seeks a vendor to manage approximately 60 youth flag football games during the Fall/Winter season from September through December, with an initial five-year contract term and potential two one-year extensions. Proposers will be evaluated on multiple criteria, including 30 points for experience as a football assignor, 30 points for years of experience and official roster quality, 30 points for pricing, with additional 5-point preferences for local Pasadena vendors and 5 points for micro or small business status. Key responsibilities include conducting an official's clinic before the season, attending joint meetings with coaches and officials, evaluating game officials, and maintaining an active roster of qualified officials. Proposals are due by 3:00 pm on Tuesday, July 11, 2023, through the City's eProcurement Portal, with a question submission deadline of Thursday, July 6, 2023.

The procurement includes several set-aside and preference considerations, particularly for local and small businesses. Vendors must complete multiple compliance forms, including a Conflict of Interest Disclosure, Non-Collusion Declaration, and Taxpayer Protection Amendment Disclosure. The contract requires compliance with the City's Living Wage Ordinance for contracts exceeding $25,000 and adherence to equal employment opportunity provisions. Proposers must provide an active officials roster documenting officials' experience levels, associations, and current status across different leagues and experience tiers. While specific budget ranges are not explicitly detailed, the contract will involve per-season pricing for game assignments across three grade-level divisions (2nd-4th, 5th-6th, and 7th-8th grades). Vendors must also demonstrate previous experience with municipal agencies, school districts, and recreation leagues, with documentation required for up to five relevant past projects. The City reserves the right to evaluate proposals comprehensively, considering factors beyond pricing, such as professional experience and official qualification levels.