Five (5) High Axle Vehicles

The Oregon Department of Emergency Management is conducting a Request for Proposal (RFP) for five high axle vehicles to be distributed across multiple jurisdictions, including Tillamook Fire District, Columbia County Sheriff's Office, Central Cascades Fire & EMS, and Lincoln County Sheriff's Office. The vehicles must be specialized for emergency response operations, featuring four-wheel drive capabilities, 45 inches of ground clearance, four-door cab configuration, electric winch, spare tire, trailer hitches, 360-degree articulating scene lights, and auxiliary compartments for rescue operations. These vehicles are designed to operate effectively in challenging environments such as high water, snow, and sand conditions. The procurement will be evaluated using a "Best Value" determination, considering factors including product compliance, estimated delivery schedule, on-site training plan, and overall value incorporating freight, delivery, installation, and training costs. The RFP was issued on December 11, 2024, with vendor questions due by December 27, 2024, and final quotes required by January 10, 2025, at 3:00 PM PST. The evaluation scoring will be based on criteria including proposed product, delivery schedule, training plan, and budget, with potential for multiple contract awards.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. However, the bidding process includes comprehensive responsibility inquiry requirements, mandating vendors disclose financial stability, past performance, legal issues, and operational capabilities. Vendors must provide detailed information about similar completed contracts, potential legal challenges, and operational history. The RFP requires vendors to complete various certification documents, including compliance with Oregon tax laws, non-discrimination policies, and sexual harassment prevention policies for contracts exceeding $150,000. While specific budget ranges are not definitively stated, the procurement allows for optional equipment additions such as differential lockers, winch systems, onboard air compressors, long-range fuel capabilities, and various specialized attachments. Based on the evaluation scoring document, three vendors - Acela Inc., Hughes Fire Equipment, and Foray Concepts LLC - have already been assessed, with Acela Inc. receiving the highest score of 248.35 points, suggesting a competitive bidding environment.