S-25800-0011770 High Axle Vehicles.pdf

REQUEST FOR QUOTES (RFQ) for Four (4) High Axle Vehicles

OREGONBUYS NO. S-25800-0011770

Issue Date: December 11th, 2024

Issuing Office: State of Oregon, acting by and through the

Oregon Department of Emergency Management (OEM or Agency)

RFQ Single Point of Contact (SPC): Christian Nasset Address: 3930 Fairview Industrial Drive SE

Salem, OR 97302 Phone: (971) 283-4258 E-mail: christian.a.nasset@oem.oregon.gov

Offer Due Date and Time: January 10th, 2025, at 3:00 PM PST

This RFQ includes the following attachments:

ATTACHMENT A SAMPLE PURCHASE ORDER

ATTACHMENT B OFFEROR INFORMATION AND CERTIFICATION SHEET

ATTACHMENT C REFERENCE CHECK FORM

ATTACHMENT D PRICE QUOTE FORM

ATTACHMENT E OPTIONAL EQUIPMENT

ATTACHMENT F RESPONSIBILITY INQUIRY

1. Introduction

The State of Oregon, acting by and through the Oregon Department of Emergency Management, (“OEM or Agency”), is issuing this Request for Quotes for four (4) High Axle Vehicles under its authority set forth in ORS 401.551(3)(d).

Additional details on the Scope of the goods or services or both are included in section 4 below.

OEM may award up to four (4) Contracts from this RFQ.

2. Event Schedule

EVENT DATE TIME (PT)

Due date for questions/ requests for clarification December 27th, 2024 3:00 PM PST

Answers to questions/ requests for clarification (approx.) January 3rd, 2025 5:00 PM PST

Quote due date and time January 10th, 2025 3:00 PM PST Notice of intent to award (approx.) January 20h, 2025

3. Background Information

The Oregon Department of Emergency Management (OEM) coordinates and maintains a statewide emergency services system for emergency and disaster communications.

OEM leads collaborative state-wide efforts, inclusive of all partners and the communities we serve, to ensure capability to get help in an emergency and to protect, mitigate, prepare for, respond to, and recover from emergencies or disasters regardless of cause.

Pursuant to ORS 401.551, OEM has authority to manage the State Preparedness and Incident Response Equipment (SPIRE) grant program. Through SPIRE, the State provides equipment to local governments and other recipients for emergency preparedness. The program funds the purchasing and distribution of equipment, including vehicles and other property, to be used during an emergency to decrease the risk for loss of life and property damage.

4. Description of Goods and/or Services:

OEM is looking to purchase four (4) High Axle Vehicles. The High-Axle Vehicles must be able to operate in high water, snow, and sand. The High Axle Vehicles must include the following options:

• Four Wheel Drive • 45 inches of clearance

• Four (4) door cab • Electric winch on front

• Spare Tire • Trailer Hitch on front and rear

• 360-degree articulating scene lights • Front and Rear shackles

• Auxiliary compartments to assist with rescue crew.

• Equipped to carry multiple people in the rear for evacuations

• Modifiable for different missions

Optional equipment:

• Front and Rear Differential Lockers

• Minimum 8 ft long Bed, suggested 10 ft long

• Rear Winch, same capacity as Front Winch

• Run Flat Tires

• Onboard air compressor system for tires and tools

• 25,999 GVRW

• Long Range Fuel (300+ miles) • Rope Lightning in rear (LED) on all canopy braces

• Low Gearing • Mounted/Removable Lights for Searches (2 each minimum, front, rear and side)

• Rear Accessibility Attachment (Ladder, Ramp, Etc.)

• 110 Outlet Inverter

• Rear powered lift or Hydraulic Lift for Wheelchair

• Shoreline/Trickle Charge Maintainer

• Evacuee Seat Gear Storage for rear of the vehicle

• Collapsable Attic Ladder Storage

• Roll Up and Secure Canopy • Grab handles in the rear for rescuers to clip into

• Rope rescue anchor points (10k minimum capacity)

One High Axle Vehicle will be delivered to each of the following locations. At time of delivery, the High Axle Vehicles must be fully functional and response ready. We are looking for the earliest possible delivery time.

1. Tillamook Fire District 2310 4th Street, Tillamook, OR 97141

2. Columbia County Sherriff’s Office 901 Port Ave, St Helens, OR 97051

3. Central Cascades Fire & EMS 20400 Crescent Lake Hwy, Crescent Lake, OR 97733

4. Lincoln County Sheriff’s Office 225 W. Olive Street, Newport, OR 97365

Quote must include delivery, a description of the on-site training to be provided, and any freight, shipping or transportation costs or fees.

All questions must be received no later than five days prior to the close date of this RFQ by the SPC specified on the title page of this RFQ.

Substantive questions and answers will be issued as official addenda to this RFQ.

Changes or modifications to this RFQ shall be binding on OEM only if in the form of written addenda issued by OEM.

OEM will provide addenda by posting them to OregonBuys. In addition, the OEM may directly provide addenda to directly solicited firms. Anyone who has received a copy of this RFQ from a source other than OEM is responsible for checking with the SPC or online postings for any notifications or addenda. OEM is not responsible for sending addenda to any unknown potential Offerors.

5. Quotation Submittal:

Quotes must be received on or before the Offer Due Date and Time at the location identified above to be considered. Quotes will not be accepted after the Offer Due Date and Time. Quotes must be sent electronically through OregonBuys (https://oregonbuys.gov/).

Offeror shall submit one copy of its Quote and all other submittal requirements, with Attachment B - Offeror Information and Certification Sheet bearing the Offeror’s authorized representative’s Signature, in one of the following formats: Adobe Acrobat (pdf), Microsoft Word (docx), or Microsoft Excel (xlsx).

The Price Quote must be submitted as a separate electronic response file.

If Offeror believes any of its Quote is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478). Offeror shall also mark as “Confidential” in OregonBuys all attachments to its Quote that Offeror believes are exempt from disclosure.

OEM may require any clarification it needs to understand a Quote. OEM may reject all Quotes or to cancel this RFQ if in its sole determination, it is in the best interest of the State.

6. Submittal Requirements:

Quotes must address each of the items listed in this section and all other requirements set forth in this RFQ. Offeror shall describe the Goods to be provided or the Services to be performed or both. A Quote that merely offers to provide the goods or services as stated in this RFQ may be considered non-Responsive to this RFQ and will not be considered further.

a. Offeror Information and Certification Sheet

i. Offeror shall complete and submit Attachment B Offeror Information and Certification Sheet.

ii. Failure to demonstrate compliance with Oregon Tax Laws and sign the Offeror Information and Certification Sheet may result in a finding of non- Responsibility.

b. Quote Offeror shall submit a Quote detailing the equipment Offeror intends to provide meeting or exceeding the requirements set forth in Section 4 above; whether Offeror intends to provide one, two, three or four High Axle Vehicles, and setting forth the delivery timelines of the High Axle Vehicles to the locations designated.

Offeror should detail in its Quote whether Offer will provide any additional services related to the equipment, including training, support https://oregonbuys.gov/ and maintenance. Offeror shall describe those services.

c. Price Quote Offeror shall complete and submit the Attachment D Price Quote form and must include an itemized breakdown of costs, specifications for base model, including Gross Vehicle Weight Rating. Offeror may also complete Attachment E Optional Equipment form and if so, must include an itemized breakdown of costs for add on equipment and any value-added product or services, including Gross Vehicle Weight Rating inclusive of optional equipment.

d. Warranties and other Documents Offeror shall submit copies of warranty, and any other documents Offeror believes are relevant.

e. References (not scored)

Offeror shall provide 3 references from current or former client firms for similar projects performed for any clients within the last 5 years.

References must be able to verify the quality of previous, related Work.

OEM may check to determine if references provided support Offeror’s ability to comply with the requirements of this RFQ. OEM may use references to obtain additional information, or verify any information needed. OEM may contact any reference (submitted or not) to verify Offeror’s qualifications.

f. Responsibility Inquiry Offeror shall complete and submit Attachment F, Responsibility Inquiry.

OEM will make a determination of responsibility prior to awarding a contract under this RFQ.

7. Evaluation and Award:

Quote submissions will be reviewed to determine if all Submittal Requirements have been met. Those meeting the Submittal Requirements will be evaluated to determine the “Best Value” for the State. “Best Value” is based solely on the evaluator’s determination of what best meets the needs of OEM taking into account the following considerations:

• Offered Product o Does proposed product meet requirements in Scope of Work?

• Estimated Delivery Schedule o How quickly can product be delivered?

• On Site Training Plan o Does the Training Plan meet OEM needs?

• Value o Detailed total budget of product, freight, delivery, installation and training provide best value.

OEM, if it awards a Contract, will be based upon the “Best Value” determination.

OEM may award less than the full description of goods or services described in this RFQ.

8. Contract Negotiation:

Upon selection of an Offeror(s), OEM intends to issue a Purchase Order in the form attached hereto as Attachment A.

Upon delivery, all ownership-related documentation to OEM’s address listed below and must include the following:

• Copy of itemized invoice for the vessel and trailer (including the HIN and VIN) – must show the value of each piece of equipment.

• Delivery Confirmation (Date / Point of Contact)

• Certificate of Origin(s)

• Warranty Documentation (if applicable)

• Any pertinent educational material – including maintenance schedules (if applicable)

• All vehicles purchased in Oregon will include the Vehicle Privilege Tax. All vehicles purchased outside of Oregon must include a certificate of Vehicle Use Tax Payment.

https://www.oregon.gov/dor/forms/FormsPubs/publication-or-591-c_612-006.pdf

OEM Address:

Oregon Department of Emergency Management Attn: SPIRE - Ari Nordquist 3930 Fairview Industrial Drive SE Salem, OR 97302-1166 https://www.oregon.gov/dor/forms/FormsPubs/publication-or-591-c_612-006.pdf https://www.oregon.gov/dor/forms/FormsPubs/publication-or-591-c_612-006.pdf