Fitness and Wellness Contract-Instructors

The City of Pasadena's Parks, Recreation, and Community Services Department is soliciting proposals for fitness and wellness class instructors to provide recreational programming across multiple age groups, including adults, seniors, and youth. The contract seeks qualified individuals, organizations, and firms to deliver a diverse range of fitness classes such as aerobics, aikido, boot camp, cross fit, martial arts, pilates, tai-chi, water zumba, yoga, and zumba. Instructors will be responsible for teaching classes during six seasonal sessions throughout the year, including Winter, Spring, Summer Session I and II, Fall, Mini-Winter, and Summer Camp, with instruction permitted Monday through Saturday at various city facilities. Evaluation criteria for the contract will include 35% weight on proposal quality, 35% on qualifications and experience, 10% on pricing, 10% on availability, 5% for local Pasadena business preference, and 5% for small or micro-business certification. The proposal submissions are due by 2:00 pm on Tuesday, June 20, 2023, with a non-mandatory pre-proposal meeting scheduled for June 7, 2023. The initial contract term will be three years with potential for two optional one-year extensions, subject to City Manager approval.

Pricing structures will vary by participant age group, with adult classes requiring vendors to propose a percentage of total registration fees shared with the city, and participant fees capped at $120. For youth, summer camps, and senior classes, vendors will propose hourly rates. Proposers must submit comprehensive documentation, including technical and price proposals, qualifications statements, and various municipal forms addressing equal employment opportunity, non-collusion, conflict of interest, and taxpayer protection. The contract opportunity appears to have provisions favoring local Pasadena businesses and small or micro-businesses, with specific evaluation points allocated for these categories. While specific budget ranges are not explicitly stated, the contract suggests a revenue-sharing model for adult classes and hourly rate compensation for other age groups. Potential contractors must provide a Unique Entity Identifier (UEI) from SAM.gov, and failure to submit this identifier may result in the proposal being deemed non-responsive. The city emphasizes transparency and accountability, requiring detailed disclosures about organizational structure, potential conflicts of interest, and workforce demographics.