Fitness_and_Wellness_Contract-Instructors.pdf

REQUEST FOR PROPOSALS

FURNISH AND DELIVER

FITNESS AND WELLNESS CONTRACT-INSTRUCTORS

FOR THE

PARKS, RECREATION AND COMMUNITY SERVICES

DEPARTMENT

CITY OF PASADENA, CALIFORNIA

Request for Proposals - Fitness and Wellness Contract-Instructors Release Date: Thursday, June 1, 2023

Attachments:

A - Master Services Contract B - REQUIRED_FORMS_-_AAs_-_SIG-LEGAL-STATUS_-_DECLARATION_OF_NONCOLUSION (27)

C - DISQUALIFICATION_DISCLOSURE (4)

D - CONFLICT_OF_INTEREST (5)

E - Pasadena_Taxpayer_Protection_Amendment_Disclosure (2) G - DESIGNATED REPRESENTATIVESdocx J - Proposed_Class_Schedule K - Proposed_Class_Schedule_Sample_ L - Fitness and Wellness insured class list

1. INTRODUCTION

1. Summary

The City of Pasadena (“City”) Parks, Recreation, and Community Services Department is requesting proposals from qualified individuals, organizations, and firms to instruct recreation, Fitness, and Wellness Classes.

2. Background

The City of Pasadena is an ethnically diverse community that is home to approximately 142,017 people. Pasadena is the ninth-largest city in Los Angeles County. It is one of the primary cultural centers of the San Gabriel Valley. The City covers approximately 22.5 square miles, with an average of ten residents per acre. The median age of its residents is approximately 36.9 years.

There are over 100,000 jobs in a wide variety of industries in the City of Pasadena.

The City of Pasadena is an ethnically diverse community that is home to approximately 141,029 people. Pasadena is the ninth-largest city in Los Angeles County. It is one of the primary cultural centers of the San Gabriel Valley. The City covers approximately 22.5 square miles, with an average of ten residents per acre. The median age of its residents is approximately 36.9 years.

There are over 100,000 jobs in a wide variety of industries in the City of Pasadena.

The Department seeks to provide a diverse variety of recreation, fitness, and enrichment classes.

It has offered a diverse contract class program to the public for many years. Our first priority is providing safe, quality programs. It is also of great importance that classes are convenient, timely, well organized, and affordable, with an emphasis on quality programming accessible to all members of the community. Excellent customer service is a department priority, and we strive to offer a wide variety of programs to fit all our residents’ needs. Pasadena residents expect and deserve excellent programs.

3. Contact Information

Deadline for Questions

The deadline to submit questions related to this solicitation is Wednesday, June 14, 2023, prior to 2:00 pm.

Questions regarding this solicitation should be submitted directly through the City's eProcurement Portal Q&A function. Do not contact any City employee or official regarding this solicitation. Any questions submitted after the date and time specified may not be considered.

Pamela Cantero PRCS Superintendent Email: pcantero@cityofpasadena.net Phone: (626) 744-6530 Department:

Parks, Recreation and Community Services Department mailto:pcantero@cityofpasadena.net tel:(626)744-6530

4. Timeline

Release Project Date June 1, 2023

Pre-Proposal Meeting (Non-Mandatory) June 7, 2023, 5:00pm Villa Parke Community Center 363 E. Villa St. Pasadena, CA 91101

Question Submission Deadline June 14, 2023, 2:00pm

Proposal Submission Deadline June 20, 2023, 2:00pm

2. GENERAL INSTRUCTIONS

1. NOTICE REGARDING DISCLOSURE OF CONTENTS OF DOCUMENT

All responses to this Request for Proposal (RFP) accepted by the City of Pasadena (City) shall become the exclusive property of the City. At such time as the City Manager recommends a contractor to the City Council, and such recommendation, with any recommended contract appears on the Council agenda, all proposals accepted by the City shall become a matter of public record and shall be regarded as public, with the exception of those elements of each proposal which are defined by the contractor as business or trade secrets and plainly marked as "Trade Secret", "Confidential" or "Proprietary". Each element of a proposal which a contractor desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e. regarding entire pages, documents or other non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If disclosure is required or permitted under the California Public Records Act or otherwise by law, the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof.

2. Electronic Submission and Delivery Instructions

Parties interested in responding are required to submit proposals electronically through the City of Pasadena's eProcurement Portal no later than 2:00 pm on Tuesday, June 20, 2023. Please upload sufficiently early electronically through the city's eProcurement Portal before the time and day listed in the Notice Inviting Proposals. Proposals must be received in the system prior to the deadline.

The entire proposal must be formatted on standard-size 8½”x11” pages; 12 point font only. The "Technical Proposal," "Additional Data," and "Statement of Qualifications" can be no more than 50 grand total pages.

The Price Proposal must include all costs associated with the Technical Proposal as described in the Price Proposal instructions in the “#Proposer's Submittals/Checklist.”

The Technical Proposal should disclose your technical approach in as much detail as possible, including, but not limited to, the requirements of the technical proposal instructions. Along with all required forms and submittals (See #Attachments, and #Proposer's Submittals/Checklist. No Pricing shall be included in this part.

Proposals received after the Proposal Deadline may not be accepted by the City.

3. Separation of Technical, and Price Proposals

The proposal must be prepared in two parts: a "Technical Proposal" and a "Price Proposal." Each of the parts shall be separate and complete in itself so evaluation of one may be accomplished separate from the evaluation of the other.

1. The Price Proposal must include all costs associated with the Technical Proposal as described in the Price Proposal instructions in the “Submittals/Checklist.”

https://procurement.opengov.com/portal/pasadena https://procurement.opengov.com/portal/pasadena/projects/46654?section=386798 https://procurement.opengov.com/portal/pasadena/projects/46654?section=386807 https://procurement.opengov.com/portal/pasadena/projects/46654?section=386798

Parties interested in responding are required to submit their Price Proposal with their Technical proposal through the City's eProcurement Portal.

The pricing must include the total price proposed to accomplish all the performance and deliverables requested in this RFP, and offered by your firm. Each Proposer must submit a Price Proposal containing all costs associated with the technical proposal. The price proposal shall describe both the total and the detailed price for which the consultant will commit to complete the total scope of work and end products. The price proposal detail shall describe costs for each professional’s time, for the completion of each proposed task, and for all materials and supplies.

The fee information is relevant to a determination of whether the fee is fair and reasonable in light of the services to be provided. Costs shall include the proposed costs and, if necessary, the approximate number of hours to provide the services as described in your proposal. Any additional fees outside the scope of the agreement must be approved in writing before commencing services for said fees. Vendor’s RFP response must be inclusive of all costs and expenses associated with travel, lodging, and any other incidental costs. The City will not separately reimburse costs not included in the proposal.

2. The Technical Proposal should disclose your technical approach in as much detail as possible, including, but not limited to, the requirements of the technical proposal instructions. Along with all required forms and submittals (See #Attachments, and #Proposer's Submittals/Checklist. No Pricing shall be included in this part.

2. The Technical Proposal should disclose your technical approach in as much detail as possible, including, but not limited to, the requirements of the technical proposal instructions. Along with all required forms and submittals (See #Attachments, and Submittals/Checklist. No Pricing shall be included in this part.

Reference SAMPLE PRICE PROPOSAL.

Reimbursable cost schedules shall depict only those expenditures that are exclusive to and in support of the scope of services. The proposed reimbursable cost schedule shall include a detailed list of reimbursables.

A contract will not be awarded to a consultant without an adequate financial management and accounting system as required by 48 CFR Part 31 and 2 CFR Part 200.

Each Proposer must submit a PRICE Proposal containing all costs associated with the technical proposal. Using the attached Price Proposal in this RFP, provide Proposer’s lump-sum price for performing all services and work called for in the SCOPE OF WORK. The Proposer’s lump-sum price shall include, without limitation:

• all designs, equipment, materials, labor, insurance and bond premiums, home office, jobsite, and other overhead, profit and services relating to the Proposer’s performance of its obligations under the Contract (including all work, equipment, materials, labor, and services provided by subcontractors and intellectual property rights necessary to perform the work);

performance of each and every portion of the work

• all costs of obtaining Government approvals other than Government approvals that are the responsibility of the City of Pasadena;

https://procurement.opengov.com/portal/pasadena/projects/46654?section=386807

• all costs of compliance with Government rules, except to the extent such compliance is the responsibility of the City of Pasadena;

• all taxes, duties, permits, and other fees or royalties incident to the performance of the

SCOPE OF WORK;

payment of all salaries, wages, benefits, and expenses of the Proposer’s employees;

compensation for all risks, liabilities, and contingencies assigned to the Proposer; and

• all other costs needed or incurred to complete the Project.

4. Pre-Proposal Meeting

See the "Timeline" in the Introduction section (#Introduction). If there is a Mandatory pre-proposal meeting, bidders/proposers are required to attend at the time, date, and location included in the Timeline. If there is a Non-Mandatory pre-proposal meeting, bidders/proposers are not required to attend.

Each bidder/proposer will have the opportunity to clarify and ask questions regarding the Specifications. The Pre-Proposal Meeting will be held at the time, date, and location in the Timeline of this solicitation.

5. Definitions

The words (A) "City", (B) "Department", (C) "Director", or (D) "Contractor", as used in this RFP, shall be understood to refer respectively to (A) the City of Pasadena, California; (B) the several departments therein; (C) the directors of the several City departments; or any of their properly authorized assistants; and ( D) the person, firm or corporation with whom the contract is made by said City or the agent or legal representative who may be appointed to represent such person, firm or corporation in the signing and performance of said contract.

6. Addenda

If any person contemplating submitting a proposal of the items or services listed herein is in doubt as to the true meaning of any part of this RFP, he/she may submit a question through the City's eProcurement Portal Q&A section for an interpretation or correction thereof.

Any interpretation or correction of City specifications will be made only by addendum, duly issued by the City representative(s) identified in Section 3, above. Addenda (if any) shall be made available to each Proposer. A proposer’s failure to address the requirements of any and all addenda may result in the proposal not being considered. If the City determines that a time extension is required for the proposal, the City will issue an addendum that will give the new submission date. The Proposer is responsible to register on the City's eProcurement Portal and follow the project ,Fitness and Wellness Contract-Instructors, to insure they receive all RFP documents including addendums which are available as a download.

The City reserves the right to change any part of these Instructions to PROPOSERS and Specifications any time prior to Deadline for Submissions. Any changes shall be in the form of addenda and will become a part of the Proposal documents and of the contract.

https://procurement.opengov.com/portal/pasadena/projects/46654?section=386802 https://procurement.opengov.com/portal/pasadena

7. Small Business Development Center (SBDC)

If you need business-related Technical Assistance with preparing your written proposal, or if you need assistance responding to this solicitation, you may request it through the SBDC. Email:

sbdc@pasadena.edu. Phone: 626-585-3105, or visit our website: www.pccsbdc.org

About the Pasadena City College Small Business Development Center

Our program is dedicated to promoting economic growth in our community. We provide confidential, no cost one-on-one business consulting to assist with business startups, growth, loans, marketing, government contracting, technology and more. We have the resources to help you start, grow or manage your business! We also offer workshops at no cost to help you strengthen your business knowledge and apply it immediately to your business plans. Whether starting a new business or running an existing business, we can help you guide your business to a successful future.

About the Pasadena City College SBDC Team

Our team is pleased to offer our consulting services in English, Spanish and Italian if needed.

Please contact us at 626.585.3105 to schedule your appointment.

Add Item

3. SCOPE OF WORK

1. Overview

The City of Pasadena's Parks, Recreation and Community Services Department seeks contractor instructors for classes that enhance the recreational, fitness, enrichment and social offerings to the community. Experience, training and/or education must clearly demonstrate instructor’s competence as a professional with the required knowledge and skills associated with successfully executing contract classes.

2. Class Descriptions

Fitness & Wellness: Classes taught in this category are at an introductory level through an intermediate level.

Age Level Index: A adult, S senior, Y youth

A. Aerobics (A,S) - Hi/Low impact dance aerobics; combinations of cardiovascular training and toning exercises.

B. Aikido (A,S,Y) - Japanese martial arts, non-violent techniques; teach coordination, flexibility and balance.

C. Boot Camp (A) - Boot camp workout consists of cardiovascular conditions such as running and walking, strength training with weights, stability balls, resistance bands, kettle balls, and stretching.

D. Chair Aerobics (A,S) - Build and improve overall muscle strength, rang of motion, flexibility and balance; low impact aerobics class.

E. Cross Fit (A,S) - Strength and conditioning consisting mainly of a mix of aerobic exercise, calisthenics, ropes, and body weight exercises.

F. Jujitsu (A,Y) - Art of self-defense through the focus of martial arts exercise and discipline.

G. Kickboxing (A) - Self-defense through a form of martial arts; cardio, resistance.

H. Martial Arts (A,Y) - Self-defense such as karate and judo

I. Pilates (A) - Focus on three Pilates principles: concentration, control, centering build on basic mat routines.

J. Self Defense (A,Y) - Skill of how to defend against

K. Tai-Chi (A,S) - Internal Chinese Martial Art, promotes relaxation, balance, flexibility, and strength.

L. Walking (A,S) - Walking to stay active and building healthy lifestyle; low to intermediate.

M. Water Aerobics (A,S) - Shallow water exercise.

N. Water Zumba (A,S) - Shallow water low-impact, high-energy exercise; water resistance.

O. Weight Lifting (A,S) - Using weights (free weights) to gain strength with slow-motion training.

P. Yoga (A,S) - Hatha Yoga, focus on safe strength and flexibility development, breathing work, meditation, and relaxation; stress reduction.

Q. Zumba (A,S) - Latin-American fitness class focusing on burning off calories by dancing to different kinds of tunes, salsa, merengue and samba.

3. Class Schedule- Days and Hours of Operation

Recreation Contract Class instruction is permitted Monday through Saturday, by site hours of operation, and defined by time-slot/age-level categories.

Class Sessions

A. Classes are offered on a seasonal basis for six (6) sessions per year: Fall (8 weeks), Mini- Winter (6 weeks), Winter (8 weeks), Spring (8 weeks), Summer Session I (8 weeks) and Summer Session II (6 weeks) Summer Camp (8 Weeks). Classes will not be held on any City observed holidays.

o All classes, with the exception of summer camps, must be administered between the following hours, or your proposal may be rejected.

Class hours by age level

All classes must start no earlier and end no later than the time parameters below. see the sample schedule in the section name Submittals/Checklist

B. A regular annual Class Schedule

• Jan 3 - Feb 26 Winter Session

• Feb 28 - Apr 23 Spring Session

• May 2 - Jun 25 Summer Session I

• July 11 - Aug 20 Summer Session II

• Aug 30 - Oct 23 Fall Session

• Nov 1 - Dec 11 Mini-Winter Session

• June-July Summer Camp

4. Location - Citywide

All instruction/classes are located at City facilities, which include but are not limited to:

Community Centers

• Central Park Center

• Jackie Robinson Community Center

• La Pintoresca Teen Education Center

• Robinson Park Recreation Center

• Victory Park Recreation Center

• Villa Parke Community Center

Neighborhood Parks and Gymnasiums

• La Pintoresca Park

• Washington Park

• McKinley Middle School Gymnasium

• Washington Middle School Gymnasium

5. Class Advertisement

All classes are marketed in our semi-annual recreation guide and on our newly revamped website https://www.cityofpasadena.net/parks-and-rec/ . Our website has the potential of reaching thousands of prospective participants and is one of the City’s best marketing tools.

Written material about classes may not be circulated by an instructor without prior approval from the Department if a City logo is used.

6. Class Registration

A. The City handles all registration for classes using its recreation management software system. Instructors are not permitted to collect fees under any circumstance, with the exception of supply fees. All class participants must be registered through this system.

B. There are several convenient ways for participants to register. These include in-person at any recreation or community center during regular business hours or online at https://secure.rec1.com/CA/pasadena-ca/catalog.

C. Class registrations are not accepted after the first week of class.

7. Class Cancellation https://www.cityofpasadena.net/parks-and-rec/ https://secure.rec1.com/CA/pasadena-ca/catalog

A. Classes that do not meet the minimum of five (5) registered participants by the first week of each session are subject to cancellation.

B. Classes canceled due to low or no enrollment may be taken out of circulation.

C. Class cancellation initiated by the City: cancellation of a class initiated by the City due to an unexpected civic meeting and/or civic event may result in a "make-up class" within the same session. However, most civic events are pre-planned and aligned with the current class session rate (pro-rated).

8. Price Proposal

FOR ADULTS ONLY

A. Vendors must propose a percentage of the total registration fees to be collected and paid to the vendors per session. The City will collect all registration fees and will register all participants.

C. Vendors must propose a class participant fee. The fee may not exceed the City of Pasadena fee schedule (https://www.cityofpasadena.net/finance/wp-content/uploads/sites/27/FY-2023- General-Fee-Schedule-Adopted.pdf?v=1663799074896). 0-$120.

B. The compensation set forth in the Proposal shall remain valid and in effect during the whole term of the contract.

C. Sample: Estimated compensation (sample) based upon a 60% split for one class:

15 participants registered at $45 resident fee x 4 (8-week) sessions = $2,700 collected fees + 15 registered at $33.78 resident fee x 2 (6-week) sessions = $1,013.40 collected fees =$3,713.40 annual collected fees 60% compensation = $2,228.04 annual instructor compensation for one class Amounts may vary depending on the number of registered participants per class and compensation.

FOR YOUTH, SUMMER CAMPS, AND SENIORS

A. Vendors must propose an hourly rate.

City staff sets class fees.

Currently, these program instructors are paid between $35.00 - $75.00 depending on the contractor's experience and class activity.

9. Contract Instructor Responsibility

A. Proposer will be responsible for leaving the property in a clean and orderly manner at the end of any scheduled program activity.

B. Punctuality: Instructors are expected to arrive on time to class except in cases of an emergency.

C. Cancellations of Class initiated by instructor: There is no class make-up time. Therefore, instructors are expected to attend each class; see item D regarding subcontractors. Class cancelations (emergency or illness) will result in a pro-rated compensation amount for each class missed.

https://www.cityofpasadena.net/finance/wp-content/uploads/sites/27/FY-2023-General-Fee-Schedule-Adopted.pdf?v=1663799074896 https://www.cityofpasadena.net/finance/wp-content/uploads/sites/27/FY-2023-General-Fee-Schedule-Adopted.pdf?v=1663799074896

D. Instructors are required to obtain written authorization from the City prior to assigning subcontractors. Subcontractors are required to complete an Independent Contract Instructor Background Check Form outlining their qualifications to instruct the proposed course. They must pass a reference check consisting of (3) three professional contacts.

Independent Contract Instructors will not discriminate against any employee, volunteer, participant, or student due to race, religion, creed, color, national origin, gender, sexual orientation, physical or mental handicap, marital status, veteran status, or age.

4. SAMPLE PRICE PROPOSAL

Each Proposer must submit a Price Proposal containing all costs associated with the technical proposal. The cost proposal shall describe both the total and the detailed price for which the consultant will commit to complete the total scope of work and end products. The table(s) below is intended to be a sample. Proposers may add necessary line items provided they are in compliance with instructions in this RFP for "Cost Proposals." The cost proposal detail shall describe costs for each professional’s time, for the completion of each proposed task, and for materials and supplies.

INSTRUCTIONS:

Each Proposer must submit a Price Proposal containing all costs associated with the technical proposal. Using the attached Price Proposal in this RFP, provide Proposer’s lump-sum price and/or unit price for performing all services and work called for in the SCOPE OF WORK. The Proposer’s price shall include, without limitation:

A. all designs, equipment, materials, labor, insurance and bond premiums, home office, jobsite, and other overhead, profit and services relating to the Proposer’s performance of its obligations under the Contract (including all work, equipment, materials, labor, and services provided by subcontractors and intellectual property rights necessary to perform the work);

B. performance of each and every portion of the work

C. all costs of obtaining Government approvals other than Government approvals that are the responsibility of the City of Pasadena;

D. all costs of compliance with Government rules, except to the extent such compliance is the responsibility of the City of Pasadena;

E. all taxes, duties, permits, and other fees or royalties incident to the performance of the

SCOPE OF WORK;

F. payment of all salaries, wages, benefits, and expenses of the Proposer’s employees;

G. compensation for all risks, liabilities, and contingencies assigned to the Proposer; and

H. all other costs needed or incurred to complete the Project.

ADULT

Proposed class participant fee cannot exceed City of Pasadena General Fee Schedule ($0- $120.00). Vendors must provide a percentage amount to be shared with the City of Pasadena.

For example, if the vendor intends to provide 40% to the City of Pasadena, then the vendor must indicate "40%" in the Percent to the City column. Vendors must indicate their "Registration Fee" for each participant in the "Unit Cost" Column. The Unit Cost will be multiplied times the Quantity ( projected number of participants). Please check the box "No Bid" for items that you do not intend to bid for.

Line Item Description Percentage to the City

Quantity Unit of Measure

Unit Cost Total No Bid

Aerobics

1 Fee Per Participant: Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

20 Each

2 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

20 Each

3 Fee Per Participant: Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

20 Each

4 Fee Per Participant: Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

20 Each

5 Fee Per Participant: Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

20 Each

6 Fee Per Participant: Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

20 Each

Aikido

7 Fee Per Participant: Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

20 Each

8 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

20 Each

9 Fee Per Participant: Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

20 Each

10 Fee Per Participant: Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

20 Each

11 Fee Per Participant: Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

20 Each

12 Fee Per Participant: Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

20 Each

Boot Camp

13 Fee Per Participant: Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

20 Each

14 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

20 Each

Line Item Description Percentage to the City

Quantity Unit of Measure

Unit Cost Total No Bid

15 Fee Per Participant: Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

20 Each

16 Fee Per Participant: Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

20 Each

17 Fee Per Participant: Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

20 Each

18 Fee Per Participant: Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

20 Each

Cold Porcelain

19 Fee Per Participant: Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

20 Each

20 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

20 Each

21 Fee Per Participant: Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

20 Each

22 Fee Per Participant: Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

20 Each

23 Fee Per Participant: Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

20 Each

24 Fee Per Participant: Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

20 Each

Chair Aerobics

25 Fee Per Participant: Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

20 Each

26 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

20 Each

27 Fee Per Participant: Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

20 Each

28 Fee Per Participant: Winter Session (One Class Per Week for 8 weeks, Once a week

Line Item Description Percentage to the City

Quantity Unit of Measure

Unit Cost Total No Bid

29 Fee Per Participant: Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

20 Each

30 Fee Per Participant: Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

20 Each

Cross Fit

31 Fee Per Participant: Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

20 Each

32 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

20 Each

33 Fee Per Participant: Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

20 Each

34 Fee Per Participant: Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

20 Each

35 Fee Per Participant: Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

20 Each

36 Fee Per Participant: Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

20 Each

Jujitsu

37 Fee Per Participant: Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

20 Each

38 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

20 Each

39 Fee Per Participant: Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

20 Each

40 Fee Per Participant: Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

20 Each

41 Fee Per Participant: Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

20 Each

42 Fee Per Participant: Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

Kickboxing

Line Item Description Percentage to the City

Quantity Unit of Measure

Unit Cost Total No Bid

43 Fee Per Participant: Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

20 Each

44 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

20 Each

45 Fee Per Participant: Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

20 Each

46 Fee Per Participant: Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

20 Each

47 Fee Per Participant: Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

20 Each

48 Fee Per Participant: Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

20 Each

Martial Arts

49 Fee Per Participant: Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

20 Each

50 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

20 Each

51 Fee Per Participant: Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

20 Each

52 Fee Per Participant: Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

20 Each

53 Fee Per Participant: Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

20 Each

54 Fee Per Participant: Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

20 Each

Pilates

55 Fee Per Participant: Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

20 Each

56 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week

Line Item Description Percentage to the City

Quantity Unit of Measure

Unit Cost Total No Bid

57 Fee Per Participant: Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

20 Each

58 Fee Per Participant: Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

20 Each

59 Fee Per Participant: Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

20 Each

60 Fee Per Participant: Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

20 Each

Self Defense

61 Fee Per Participant: Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

20 Each

62 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

20 Each

63 Fee Per Participant: Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

20 Each

64 Fee Per Participant: Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

20 Each

65 Fee Per Participant: Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

20 Each

66 Fee Per Participant: Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

20 Each

Tai-Chi

67 Fee Per Participant: Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

20 Each

68 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

20 Each

69 Fee Per Participant: Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

20 Each

70 Fee Per Participant: Winter Session (One Class Per Week for 8 weeks, Once a week

Line Item Description Percentage to the City

Quantity Unit of Measure

Unit Cost Total No Bid

71 Fee Per Participant: Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

20 Each

72 Fee Per Participant: Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

20 Each

Walking

73 Fee Per Participant: Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

20 Each

74 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

20 Each

75 Fee Per Participant: Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

20 Each

76 Fee Per Participant: Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

20 Each

77 Fee Per Participant: Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

20 Each

78 Fee Per Participant: Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

20 Each

Water Aerobics

79 Fee Per Participant: Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

20 Each

80 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

20 Each

81 Fee Per Participant: Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

20 Each

82 Fee Per Participant: Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

20 Each

83 Fee Per Participant: Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

20 Each

84 Fee Per Participant: Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

Water Zumba

Line Item Description Percentage to the City

Quantity Unit of Measure

Unit Cost Total No Bid

85 Fee Per Participant: Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

20 Each

86 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

20 Each

87 Fee Per Participant: Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

20 Each

88 Fee Per Participant: Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

20 Each

89 Fee Per Participant: Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

20 Each

90 Fee Per Participant: Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

20 Each

Yoga

91 Fee Per Participant: Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

20 Each

92 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

20 Each

93 Fee Per Participant: Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

20 Each

94 Fee Per Participant: Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

20 Each

95 Fee Per Participant: Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

20 Each

96 Fee Per Participant: Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

20 Each

Zumba

97 Fee Per Participant: Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

20 Each

98 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week

Line Item Description Percentage to the City

Quantity Unit of Measure

Unit Cost Total No Bid

99 Fee Per Participant: Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

20 Each

100 Fee Per Participant: Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

20 Each

101 Fee Per Participant: Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

20 Each

102 Fee Per Participant: Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

TOTAL

YOUTH, SUMMER CAMPS, SENIORS

Vendors must indicate their hourly rate for each class in the "Unit Cost" Column. The Unit Cost will be multiplied times the Quantity.

Line Item Description Quantity Unit of Measure

Unit Cost Total No Bid

Aerobics

103 Fee Per Participant:

Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

6 Hours

104 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

105 Fee Per Participant:

Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

6 Hours

106 Fee Per Participant:

Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

8 Hours

107 Fee Per Participant:

Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

8 Hours

108 Fee Per Participant:

Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

Aikido

109 Fee Per Participant:

Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

6 Hours

110 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

Line Item Description Quantity Unit of Measure

Unit Cost Total No Bid

111 Fee Per Participant:

Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

6 Hours

112 Fee Per Participant:

Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

8 Hours

113 Fee Per Participant:

Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

8 Hours

114 Fee Per Participant:

Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

Boot Camp

115 Fee Per Participant:

Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

6 Hours

116 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

117 Fee Per Participant:

Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

6 Hours

118 Fee Per Participant:

Winter Session (One Class Per Week for 8 weeks, Once a week

Line Item Description Quantity Unit of Measure

Unit Cost Total No Bid

119 Fee Per Participant:

Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

8 Hours

120 Fee Per Participant:

Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

Chair Aerobics

121 Fee Per Participant:

Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

6 Hours

122 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

123 Fee Per Participant:

Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

6 Hours

124 Fee Per Participant:

Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

8 Hours

125 Fee Per Participant:

Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

8 Hours

126 Fee Per Participant:

Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

Cross Fit

Line Item Description Quantity Unit of Measure

Unit Cost Total No Bid

127 Fee Per Participant:

Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

6 Hours

128 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

129 Fee Per Participant:

Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

6 Hours

130 Fee Per Participant:

Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

8 Hours

131 Fee Per Participant:

Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

8 Hours

132 Fee Per Participant:

Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

Jujitsu

133 Fee Per Participant:

Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

6 Hours

134 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

135 Fee Per Participant:

Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

6 Hours

Line Item Description Quantity Unit of Measure

Unit Cost Total No Bid

136 Fee Per Participant:

Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

8 Hours

137 Fee Per Participant:

Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

8 Hours

138 Fee Per Participant:

Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

Kickboxing

139 Fee Per Participant:

Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

6 Hours

140 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

141 Fee Per Participant:

Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

6 Hours

142 Fee Per Participant:

Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

8 Hours

143 Fee Per Participant:

Spring Session (One Class Per Week for 8 Weeks, Once a week

Line Item Description Quantity Unit of Measure

Unit Cost Total No Bid

144 Fee Per Participant:

Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

Martial Arts

145 Fee Per Participant:

Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

6 Hours

146 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

147 Fee Per Participant:

Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

6 Hours

148 Fee Per Participant:

Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

8 Hours

149 Fee Per Participant:

Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

8 Hours

150 Fee Per Participant:

Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

Pilates

151 Fee Per Participant:

Mini-Summer II (One Class Per week for 6 weeks, once a week

Line Item Description Quantity Unit of Measure

Unit Cost Total No Bid

152 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

153 Fee Per Participant:

Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

6 Hours

154 Fee Per Participant:

Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

8 Hours

155 Fee Per Participant:

Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

8 Hours

156 Fee Per Participant:

Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

Self Defense

157 Fee Per Participant:

Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

6 Hours

158 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

159 Fee Per Participant:

Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

6 Hours

160 Fee Per Participant:

Winter Session (One Class Per Week for 8 weeks, Once a week

Line Item Description Quantity Unit of Measure

Unit Cost Total No Bid

161 Fee Per Participant:

Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

8 Hours

162 Fee Per Participant:

Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

Tai-Chi

163 Fee Per Participant:

Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

6 Hours

164 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

165 Fee Per Participant:

Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

6 Hours

166 Fee Per Participant:

Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

8 Hours

167 Fee Per Participant:

Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

8 Hours

168 Fee Per Participant:

Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

Walking

Line Item Description Quantity Unit of Measure

Unit Cost Total No Bid

169 Fee Per Participant:

Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

6 Hours

170 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

171 Fee Per Participant:

Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

6 Hours

172 Fee Per Participant:

Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

8 Hours

173 Fee Per Participant:

Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

8 Hours

174 Fee Per Participant:

Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

Water Aerobics

175 Fee Per Participant:

Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

6 Hours

176 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

177 Fee Per Participant:

Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

Line Item Description Quantity Unit of Measure

Unit Cost Total No Bid

178 Fee Per Participant:

Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

8 Hours

179 Fee Per Participant:

Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

8 Hours

180 Fee Per Participant:

Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

Water Zumba

181 Fee Per Participant:

Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

6 Hours

182 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

183 Fee Per Participant:

Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

6 Hours

184 Fee Per Participant:

Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

8 Hours

185 Fee Per Participant:

Spring Session (One Class Per Week for 8 Weeks, Once a week

Line Item Description Quantity Unit of Measure

Unit Cost Total No Bid

186 Fee Per Participant:

Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

Weight Lifting

187 Fee Per Participant:

Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

6 Hours

188 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

189 Fee Per Participant:

Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

6 Hours

190 Fee Per Participant:

Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

8 Hours

191 Fee Per Participant:

Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

8 Hours

192 Fee Per Participant:

Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

Yoga

193 Fee Per Participant:

Mini-Summer II (One Class Per week for 6 weeks, once a week

Line Item Description Quantity Unit of Measure

Unit Cost Total No Bid

194 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

195 Fee Per Participant:

Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

6 Hours

196 Fee Per Participant:

Winter Session (One Class Per Week for 8 weeks, Once a week instruction)

8 Hours

197 Fee Per Participant:

Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

8 Hours

198 Fee Per Participant:

Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

Zumba

199 Fee Per Participant:

Mini-Summer II (One Class Per week for 6 weeks, once a week instruction)

6 Hours

200 Fee Per Participant: Fall Session (One Class Per Week for 8 weeks, once a week instruction)

8 Hours

201 Fee Per Participant:

Mini-Winter (One Class Per Week for 6 weeks, once a week instruction)

6 Hours

202 Fee Per Participant:

Winter Session (One Class Per Week for 8 weeks, Once a week

Line Item Description Quantity Unit of Measure

Unit Cost Total No Bid

203 Fee Per Participant:

Spring Session (One Class Per Week for 8 Weeks, Once a week instruction)

8 Hours

204 Fee Per Participant:

Summer Session I (One Class Per Week for 8 weeks, once a week instruction)

TOTAL

5. REVIEW AND AWARD RECOMMENDATION PROCESS

1. Review and Award

A screening committee will determine which proposals are responsive to City requirements and needs. The technical portions of responsive proposals will be evaluated by a selection panel consisting of personnel from the City. The selection may be based solely on the written proposals submitted.

PROPOSERS may be invited to a meeting to provide additional clarification of the content of their proposal. The City reserves the right to invite all of the PROPOSERS for an oral clarification OR only the top three (3) ranked firms based on the initial written proposal review. The meeting will not alter the selection criteria but will be used to clarify content of the proposal. The final scoring and ranking will be made after the meetings. Proposals shall consist of the sections named in the “Contents of Proposal” outlined below.

The weighted scoring in the Evaluation Criteria prioritizes the factors most important for this solicitation. A winner will be chosen based on the Total Average points of all evaluators across all scoring factors.

Once an agreement is reached with a Proposer, staff will recommend award of a contract. The City reserves the right to select the firm which, in its sole judgment, best meets the needs of the City.

For City Departments: Any contract resulting from this RFP, if $25,000 or more, shall not be effective until approved by the City Manager. Any contract resulting from this RFP, if $75,000 or more, shall not be effective until approved by the City Council.

For Operating Companies (such as the Rose Bowl): Any contract resulting from this RFP, if less than $75,000, shall not be effective until approved by the top executive official of the Operating Company. Any contract resulting from this RFP, if $75,000 or more, shall not be effective until approved by the Board of the Operating Company.

2. Separate Review of Technical, and Price Proposals

The Technical Proposal and the Price Proposal will be evaluated separately. First will be all non-price qualifications including but not limited approach, experience, all Required Forms, litigation history, responsiveness, and all elements related to the non-price evaluation factors in the Evaluation Criteria (#Evaluation Criteria). The City may utilize separate evaluation committees to review the Technical and Price elements.

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