First Responder Emergency Medical Equipment and Supplies - COOP

Bergen County, New Jersey seeks to establish a 24-month cooperative purchasing agreement commencing July 1, 2026 through June 30, 2028 with multiple catalog vendors to supply first responder emergency medical equipment and supplies for the Bergen County Department of Public Safety and members of the New Jersey Cooperative Purchasing Alliance. The procurement encompasses a comprehensive range of medical equipment and supplies including patient transport devices, patient care equipment and materials, rescue equipment, first responder safety equipment, infection control supplies, equipment bags, and educational materials from specified manufacturers such as Reeves, Stryker, Ferno, Laerdal, Philips, and Defibtech. Vendors must submit detailed pricing as a percentage discount from manufacturer's suggested retail prices across multiple product categories, deliver equipment within specified timeframes, and maintain firm fixed pricing throughout the contract term with allowances only for newly published manufacturer price increases submitted at least ten working days in advance. The County anticipates equipment needs of approximately $700,000 per 12-month period, totaling $1,400,000 over the full contract duration, with awards made to the lowest responsive responsible bidders meeting all specifications and requirements. Sealed electronic bids through the Bonfire platform are due by Tuesday, March 31, 2026 at 12:00 Noon prevailing time, and vendors must submit all required documentation including the Iran Disclosure Form, Russia/Belarus Certification, Statement of Ownership Disclosure, Vendor Information Form, price sheets, authorization of distributorship documentation, and compliance with New Jersey prevailing wage and equal employment opportunity requirements. Successful vendors must maintain Comprehensive General Liability insurance of at least $1,000,000 combined single limit and Worker's Compensation Insurance at statutory limits, and must comply with Americans with Disabilities Act, HIPAA, and all applicable New Jersey procurement statutes.

Bergen County actively encourages participation from Minority Business Enterprises (MBEs), Women's Business Enterprises (WBEs), Veteran Business Enterprises (VBEs), and Small Business Enterprises (SBEs), with certification available through the New Jersey Department of Treasury, Port Authority of New York and New Jersey, NJ Transit, the U.S. Small Business Administration, or the U.S. Department of Veterans Affairs. All prospective vendors must register on the Bergen County Purchasing portal at www.bergenbids.com and upload a New Jersey Business Registration Certificate to participate in this opportunity. The solicitation is open to all responsive vendors capable of meeting specification requirements, with no noted set-asides restricting competition to specific enterprise categories, though certified businesses in disadvantaged enterprise categories are encouraged to apply and must meet specific New Jersey statutory requirements including principal place of business in New Jersey and appropriate ownership percentages. No incumbent vendors or existing contractors are identified in this solicitation materials. The cooperative purchasing framework permits member agencies to issue purchase orders directly to awarded vendors based on master contract terms, with the County of Bergen retaining the right to make awards based on lowest responsive responsible bidders and to solicit administrative fees from suppliers as the lead agency. Contact information for certification assistance and general inquiries is available through Glen Gardner at agardner@co.bergen.nj.us or (201) 336-7112, with contract management oversight provided by Peter Gerrity, QPA.