Fire Station Supplies

The City of Ocala Fire Department (OFR) is soliciting competitive bids for an Invitation to Bid (ITB #OFR/241050) to procure cleaning and personal care supplies for fire stations throughout the city on an as-needed basis. The procurement is a two-year contract for comprehensive janitorial and hygiene supplies, covering 54 line items including paper products, cleaning chemicals, mop supplies, dispensers, and related equipment. Vendors are required to bid on all line items, with quantities based on past annual usage, and the city will pay only for actual units provided. The supplies must be delivered to Ocala Fire Rescue Administration at 505 NW Martin Luther King Avenue in Ocala, Florida, with options for both 24-hour and 72-hour shipping. Evaluation criteria include lowest bid pricing that meets all solicitation requirements, with the city reserving the right to award to multiple vendors to best suit its needs. The solicitation was posted on October 30, 2024, with a due date of December 30, 2024, and bidders must submit a completed Price Proposal with their response, including detailed pricing for each line item.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. While no incumbent vendors are identified, the procurement appears open to any qualified vendor capable of meeting the comprehensive supply requirements for fire station janitorial needs. The bid documents do not specify a precise budget range or total contract value, instead structuring the opportunity as an as-needed supply contract with unit pricing. Vendors will be expected to provide competitive pricing across a diverse range of cleaning and personal care products, with the understanding that actual purchase quantities may vary. Invoicing will be managed through the project manager, Beth Antis, and all documentation should reference the contract number OFR/241050. The city's approach suggests flexibility in vendor selection, potentially allowing for multiple award recipients to ensure robust supply chain management for the fire department's ongoing maintenance and hygiene requirements.