Fire Sprinkler Inspections and Repairs

Seminole County Public Schools (SCPS) in Florida is soliciting bids for a comprehensive fire sprinkler inspection, testing, maintenance, and repair contract through Invitation to Bid (ITB) #25260015B-TL. The procurement seeks qualified contractors licensed under Florida Statute 633 to service fire sprinkler systems across 75 district facilities, including 37 elementary schools, 12 middle schools, 9 high schools, 6 special centers, 1 virtual school, and 4 charter schools. Contractors must provide quarterly, semi-annual, and annual inspections, testing, and maintenance of sprinkler heads, control valves, fire pumps, water storage tanks, backflow preventers, and related equipment, ensuring 24/7 operational readiness in compliance with NFPA 25 standards. The solicitation requires emergency response within three hours of notification and comprehensive record-keeping with detailed inspection reports. Key dates include a voluntary pre-bid meeting on July 29, 2025, at 3:00 PM EST, a question submission deadline of August 1, 2025, at 3:00 PM EST, and bid submissions due on August 14, 2025, before 12:00 PM EST. Evaluation will focus on the lowest responsive and responsible bidder, with the School Board reserving the right to award no more than two zones per contractor.

The contract does not specify specific set-aside designations for disadvantaged enterprises. Bidders must maintain comprehensive insurance coverage, including $1,000,000 Commercial General Liability, statutory Workers' Compensation, and $1,000,000 Automobile Liability, with the School Board named as an additional insured. Four vendors submitted bids: Century FP, CHA Fire Protection Services LLC, SmartWatch Security & Sound LLC, and Summit Fire & Security. The contract will be effective upon Board approval (September 9, 2025) for an initial three-year term with an option to renew for two additional years. Pricing is structured across three geographic zones, with the lowest bid for all zones submitted by Century FP at a total of $101,480, compared to the secondary vendor Summit Fire & Security at $110,182. Hourly repair rates range from $85-$138.50 for primary personnel and $75-$138.50 for helpers during normal business hours, with higher rates for after-hours emergency services. Contractors must also provide a percentage markup on parts and materials, with rates ranging from 10% to 45% depending on the vendor.