Fire Rescue Heavy Duty Vehicle Maintenance And Repair Services

The City of South Fulton, Georgia, is issuing a Request for Proposals (RFP) for Fire Rescue Heavy Duty Vehicle Maintenance and Repair Services to procure comprehensive preventive maintenance, diagnostics, inspections, and repair services for its Fire Rescue heavy-duty fleet, including Spartan pumpers and aerials, Kenworth tankers, Sutphen pumpers, E-One aerials, and Ford F-Series chassis apparatus. Qualified contractors must provide fully burdened labor rates for in-shop and field preventive maintenance and repairs, diagnostic fees, call-out charges, and parts pricing structured as either a percentage discount off manufacturer list price or a maximum markup over vendor cost. Minimum qualifications include five years of experience servicing fire apparatus or heavy-duty emergency vehicles, a properly equipped service facility within 50 miles of the specified South Fulton location, employment of Emergency Vehicle Technician (EVT) F1-certified technicians with preferred additional certifications (F2, F3, F4) and ASE heavy-duty certifications, capability to service Cummins and PACCAR engines and Allison transmissions, proper Georgia business licensing and authority to transact business, and E-Verify compliance. The City will evaluate proposals using a best-value approach with maximum scoring of 100 points based on firm qualifications (20 points), technical capability and fleet-specific infrastructure (20 points), past performance with similar municipal fleets (15 points), operational approach and turnaround times (15 points), cost proposal with fully loaded labor rates (15 points), markups and parts structure (10 points), and local proposer preference (5 points), with a minimum total score threshold of 80 points required for all evaluation criteria excluding local preference. Key deadlines include a non-mandatory pre-proposal conference on April 2, 2026, at 10:00 A.M. via Microsoft Teams, written questions due by April 7, 2026, at 3:00 P.M. Eastern Time with answers posted by April 14, 2026, and all proposals submitted electronically via BidNet Direct by April 30, 2026, at 2:00 P.M. Eastern Time.

The procurement includes a local proposer preference evaluation criterion worth 5 points but does not specify set-aside designations for disadvantaged enterprises or minority-owned businesses. No incumbent vendors or current contractors are identified in the solicitation materials. Contractors must maintain appropriate insurance coverage including statutory workers' compensation with $1,000,000 limits, commercial general liability with $2,000,000 per occurrence, and auto liability with $2,000,000 per occurrence, with the City listed as additional insured. The initial contract term is one year beginning upon notice to proceed, with the City holding the option to renew for up to three additional one-year terms subject to satisfactory performance, availability of funds, and mutual written agreement. Pricing shall remain firm for the initial 12-month contract term, with any subsequent increases limited to the prior year's Consumer Price Index for all urban consumers (CPI-U). The RFP does not specify a total award value or budget range for the contract.