Fire Pump and Sprinkler Inspections, Maintenance, and Repair

The North Carolina Department of Administration, Facility Management Division (FMD) has issued Invitation for Bid (IFB) #13-DOA2032356000 seeking a qualified vendor to provide comprehensive fire pump and sprinkler inspection, maintenance, and repair services for state-owned buildings and equipment. The scope of work encompasses annual inspections, semi-annual inspections, quarterly inspections performed twice annually, and five-year inspections in compliance with NFPA 25 and NFPA 72 guidelines across approximately 50 buildings located in the downtown Raleigh state government complex, Blue Ridge Road area facilities, and the State Crime Lab. Vendors must demonstrate a minimum of three years of experience with similar services, maintain OSHA Confined Space Certification, and employ inspectors holding either an NC Fire Sprinkler Inspection Technician license or NICET Certification. Pricing submissions must include hourly labor rates for repair technicians, costs for annual and five-year inspections, emergency response rates, and per-unit costs for approximately 3,000 barcodes used for equipment inventory tracking. The contract requires 24/7 emergency repair response within two hours, monthly status reporting, and transition assistance of up to six months if renewal does not occur. A mandatory site visit is scheduled for March 30-31, 2026, with late arrivals prohibited from participation, and bid responses are due April 16, 2026, at 2:00 PM ET through the Ariba Sourcing Tool, with contract award expected June 1, 2026, and an effective date of July 1, 2026. The initial contract term is one year with optional renewal periods of up to two additional one-year terms at the State's sole discretion.

The State encourages participation from Historically Underutilized Businesses (HUBs) with a 10% utilization goal for diverse subcontractors, though no specific set-asides or restrictions limiting eligible respondents have been designated. All vendors must maintain NC Secretary of State registration and provide three customer references demonstrating similar scope and size of services. No incumbent vendor or current contractor information has been disclosed, and the contract does not appear to require integration with existing infrastructure or technology beyond the barcode-based equipment inventory tracking system. While specific award values or budget ranges have not been disclosed in the available documentation, the contract structure includes labor-based pricing with hourly rates, inspection-based fees, and emergency response components that will determine the overall contract value based on submitted bids and actual service utilization throughout the contract period.