Fire protection system services and fire extinguishers IFB

The State of Colorado Department of Personnel & Administration, State Purchasing Office, issued Invitation for Bid (IFB-CM-16-001) on behalf of Denver County and Denver City for Fire Protection System Services and Portable Fire Extinguishers. This indefinite quantity contract solicits comprehensive fire protection services and products including inspection and testing of fire sprinkler systems, backflow prevention systems, fire detection and alarm systems, emergency-exit lighting systems, commercial overhead hood fire suppression systems, special hazard systems, automatic fire pumps, and standpipes/hoses, as well as inspection, testing, recharging, and sales of commercial-grade portable fire extinguishers and minor repairs. Qualified bidders must demonstrate a minimum of three years of documented experience providing fire protection systems services and portable fire extinguishers to organizations of similar size and scope. Awards may be made to multiple contractors capable of providing services across one or more of seven defined Colorado regions, with the Region 1 Denver Metro Area being the primary focus for this posting. The solicitation deadline was August 7, 2015, at 2:00 PM Mountain Time, with public opening at 3:00 PM the same day and a projected contract start date of August 25, 2015. The initial contract term extends through August 31, 2016, with options to renew for up to four additional one-year periods at the State's sole discretion, with an awarded contractor permitted to request a single price increase of no more than five percent during each 12-month renewal period upon 60 days' written notice and documented justification.

The solicitation is open to contractors serving Colorado State Agencies, Institutions of Higher Education, Political Subdivisions, and eligible Non-Profit Organizations, with Service Disabled Veteran Owned Small Business (SDVOSB) status disclosure required as a potential evaluation consideration. Bidders must comply with all applicable National Fire Protection Association (NFPA) standards, obtain and maintain appropriate insurance coverage including workers' compensation and commercial general liability of $1,000,000, and secure required certifications from the Colorado Department of Safety Division of Fire Safety. Based on historical annual spending data, the contract is valued at approximately $779,046, with Political Subdivisions accounting for 60 percent of expenditures, State Agencies 21 percent, Institutions of Higher Education 19 percent, and Non-Profit Organizations minimal amounts. Contractors must remit a one percent administrative fee quarterly based on total sales to all ordering entities and provide detailed quarterly volume reports documenting sales by entity type, list pricing, estimated savings, procurement card payments, and environmentally preferable product sales. Pricing submissions must be completed using the provided Bidder Response Cost Workbook in Excel format with separate cost components, with payment terms of net 30 days minimum, and all services must be provided during standard business hours (Monday-Friday, 8:00 AM-5:00 PM Mountain Time) with 24/7 emergency contact availability.