Fire Protection Equip Inspection

The West Virginia Office of Shared Administration (WVOSA) Purchasing Division, on behalf of Welch Community Hospital located in Mingo County, is seeking a contractor for comprehensive fire protection equipment inspection, maintenance, and repair services. The solicitation, numbered ARFQ WEH260000001, requires a vendor to perform annual and quarterly inspections of 70 fire extinguishers, wet sprinkler systems, antifreeze loops, fire alarm systems, range hood exhaust, wet Ansul fire suppression systems, back flow preventers, and detector heads. Vendors must possess specific state-issued licenses, including a West Virginia Electrician License (Low Voltage), Fire Protection Worker (Sprinkler Fitter-Journeyman), Fire Protection Worker (Pre-Engineered Suppression Installer), and Fire Extinguisher Tech. The pre-bid meeting is scheduled for September 23, 2025, at 1:00 PM, with questions due by October 1, 2025, and final quotes due on October 14, 2025, at 1:30 PM EST. Evaluation will likely focus on the lowest annual grand total cost, with vendors required to comply with National Fire Protection Association (NFPA) and West Virginia State Fire Marshal codes and regulations.

The solicitation indicates potential for federal funds involvement, with an attached Federal Funds Addendum outlining additional compliance requirements. Vendors must provide a performance bond for 100% of the contract value and maintain commercial general liability insurance of $1,000,000 per occurrence and automobile liability insurance of $1,000,000 per occurrence. Parts for maintenance will be provided at the vendor's cost with a markup not exceeding 10%, and hourly rates are specified for normal business hours, after-hours, weekend, and holiday service calls. The contract will be an open-end agreement with an initial term of one year and potential renewals subject to mutual written consent. While specific budget ranges are not explicitly stated, the comprehensive nature of the services and the multiple inspection and maintenance requirements suggest a significant contract value. The solicitation allows for both regular maintenance and corrective maintenance, with the primary service location being the Welch Community Hospital at 454 McDowell Street in Welch, West Virginia.